Sub-Projects
|
Provisional Ballot
Procedure/Vote Counted System |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
35% |
|
|
|
|
||
|
Description: Revise current provisional balloting procedure to allow
voting after polls have closed if a court order is present allowing such
situation. Develop procedure to notify
provisional voters if their ballot was counted and, if not, why. |
||||
|
Next 30 – 60 Days: ·
Looking
to EAC for clarification. Questions remain on processes involving voting
after poll closing. ·
Establish
procedure to vote after normal poll closing. ·
Meet
with CIO webmaster to explore web application to allow provisional voters to
confirm if their vote was counted. Risks: ·
Compatibility
with current SVRS. Notes: ·
N/A |
||||
|
Administrative
Complaint Procedure |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
||
|
Description: Develop and implement an administrative
complaint procedure for persons who believe a violation of HAVA Title III has
occurred, is occurring or is about to occur. |
||||
|
Completed: ·
Has
been implemented and is available via the SCSEC website. ·
Has
been implemented in hard copy/manual process. Notes: ·
HAVA
requirement was misstated in State plan. Will need to correct in the next
plan amendment. |
||||
|
Voting System
Education (New and Current Systems) |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
5% |
|
|
|
|
||
|
Description: The State will provide for programs for voter education, election
official education and training, and poll worker training which will assist
the State in meeting the requirements of HAVA Title III. |
||||
|
Completed: ·
SEC
logo design complete. Next 30 – 60 Days: ·
Revision
of training materials. ·
Requirements
workshop. Determine training materials required. ·
Requirements
workshop. Determine best format and channels for providing public with
information on the new voting system. ·
Requirements
workshop. Mock elections. ·
Creation
of outline for new voting system instructions. ·
Plan
to instruct counties on how to retain permanent paper record in the event of
recount. Risks: ·
N/A Notes: ·
N/A |
||||
|
Voter Fraud
Prohibition Information |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
35% |
|
|
|
|
||
|
Description: Provide general
information on Federal and State laws regarding prohibitions on acts of fraud
and misrepresentation. |
||||
|
Completed: ·
Poster
content has been identified. ·
Mock
up of poster completed. Next 30 – 60 Days: ·
Poster
design. (Joyce) ·
Printing
specifications ·
Printing/Production ·
Delivery
of posters to Counties. Risks: ·
N/A Notes: ·
N/A |
||||
|
Poll Manager
Certification Program |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
10% |
|
|
|
|
||
|
Description: Develop a uniform statewide training program that will implement
a certification process for poll managers and other interested parties. |
||||
|
Completed: ·
Standardized
training/open book testing program is partially complete. Next 30 – 60 Days: ·
Complete
standardized training/open book testing program ·
Review
and publish standardized training manual. ·
Meet
with ETV to discuss video presentation of training. ·
Develop
procedure to certify all voter registrations/election commission members as
poll managers. ·
Workshop
to discuss development of program aimed at encouraging candidates and their
representatives to become certified. Risks: ·
Form
changes to voter registration list may affect final version of Poll Manager’s
Handbook. Notes: ·
Need
clarification on whether entire process will be standardized across the
State. ·
Poll
Manager’s handbook should be finished in March. |
||||
|
Candidate’s Guide to
Elections |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
20% |
|
|
|
|
||
|
Description: Candidates
will receive a “Candidate’s Guide to Elections” and the Poll Manager
handbook, both of which will be developed by the SEC. This will provide them
with more information on Election Day processes and prevent misunderstandings
between Poll Managers and poll watchers. |
||||
|
Completed: ·
Review
of previous version. Next 30 – 60 Days: ·
Update
outdated material in previous version. ·
Requirements
Workshop to determine new content. ·
Review
of new content. ·
Creation
and review of new Candidate’s Guide to Elections Risks: ·
N/A Notes: ·
Need
to find out the actual deadline. |
||||
|
HAVA Voter
Registration Changes |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
58% |
|
|
|
|
||
|
Description: Required changes to |
||||
|
Completed: ·
Develop
procedure to track receipt of photo ID upon registering by mail. ·
Met
with DMV on social security number verification. It was determined SEC
already meets the requirement of HAVA and therefore verification of SSA
number with DMV is not required. ·
Age
and citizenship questions were added to top of voter registration form. ·
Notification
code on label ·
New
process instructions concerning label ·
Order
rubber stamps Next 30 – 60 Days: ·
Finalize
photo identification process for system, manual, and voter processes. ·
Voter
history automation plan. Risks: ·
Image
scanning & retention of voter registration application might not be
completed this plan year. Notes: ·
N/A |
||||
|
Uniform and Overseas
Citizens Absentee Voting Act UOCAVA Secure Electronic Registration
and Voting Experiment SERVE |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
33% |
|
|
|
|
||
|
Description: All requirements necessary to fulfill
the Uniformed and Oversea Citizens Absentee Voting Act. Changes will be made to the voter
registration system to track types of UOCAVA voters. |
||||
|
Completed: ·
Modifications
were made to the voter registration system to meet HAVA/UOCAVA requirements. Next 30 – 60 Days: ·
Development
and implementation of outstanding UOCAVA requirements. Risks: ·
SERVE
project is currently suspended by the Department of Defense. Notes: ·
N/A |
||||
|
Financial Reporting
Guidelines |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
20% |
|
|
|
|
||
|
Description: SEC will establish a program where all
HAVA funds are kept separate from other Agency funds. With assistance from the State Budget
Office, State Comptroller General and the State treasurer, the SEC will follow and
enforce all mandated fiscal controls and policies. |
||||
|
Completed: ·
Initial
Requirements workshop ·
Met
with Department Of Public Safety to engage agency in assisting with HAVA
grant administration. ·
DHHS
Grant documentation Next 30 – 60 Days: ·
Official
agreement with DPS for grant administration assistance. ·
Financial
Guidelines requirements workshop with DPS ·
Financial
Reporting Guidelines document. Risks: ·
N/A Notes: ·
N/A |
||||
|
Performance Goals
Measurement |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
30% |
|
|
|
|
||
|
Description: The State will appoint an advisory
team to oversee plan management and compliance with HAVA. This team will also establish performance goals
and measure the progress of achieving these goals. |
||||
|
Completed: ·
N/A Next 30 – 60 Days: ·
Appoint
committee. Possibly made up of a sub-committee from the State HAVA plan
commission. ·
Establish
goals. ·
Establish
measurement methodology and criteria. Risks: ·
N/A Notes: ·
Deliverable
is amendment to State plan. ·
Committee
should meet every other Monday in March/April |
||||
|
Uniform Voting
Processes |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
20% |
|
|
|
|
||
|
Description: The SEC will develop uniform
electronic voting system guidelines and processes which are consistent with
the requirements of section 301 of HAVA. |
||||
|
Completed: ·
Requirements
analysis. Next 30 – 60 Days: ·
Documentation
of Uniform Voting Processes ·
Initial
Review of Uniform Voting Processes documentation. Risks: ·
All
changes to the voting system process must be approved through a time
consuming process by the U.S. Justice Department Notes: ·
Cannot
be fully designed until the acquisition of the statewide voting system. |
||||
|
Legal Ballot
Definition/Voter Intent |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
20% |
|
|
|
|
||
|
Description: The State will define a legal vote
in a uniform manner for the type of system chosen as the statewide system. In
addition, the State will define a legal vote as it pertains to absentee
ballots. |
||||
|
Completed: ·
Research
into common practices. Counties have been polled. ·
Identified
legislator to sponsor bill. ·
Identified
attorney to write bill. Next 30 – 60 Days: ·
Submittal
of bill to the legislature. Risks: ·
If
not submitted soon, may miss 2006 plan date. Notes: ·
N/A |
||||
|
Uniform Statewide
Voting System RFP |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
||
|
Description: To achieve HAVA strategic
objectives, the SEC is seeking proposals from qualified Offerors for a
uniform statewide electronic and absentee voting system and related services.
The request for proposal (RFP) is the vehicle used to invite Offerors to
submit a proposal. |
||||
|
Completed: ·
RFP Next 30 – 60 Days: ·
N/A Risks: ·
N/A Notes: ·
In
evaluation stage. |
||||
|
Election
Administration Security Plan (HAVA related) |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
10% |
|
|
|
|
||
|
Description: A plan for both the SEC and the
counties for the implementation of a uniform election administration security
plan. |
||||
|
Completed: ·
Defined
scope of plan. ·
In
process of research and data gathering. Next 30 – 60 Days: ·
·
SEC
Requirements Workshop ·
Generic
Security Plan ·
Specific
Security Plan – Tailored to incorporate selected voting system. Risks: ·
N/A Notes: ·
N/A |
||||
|
Past 30
Days |
|
o
N/A |