Sub-Projects
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Provisional Ballot
Procedure/Vote Counted System |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
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|
|
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Description: Revise current provisional balloting procedure to allow
voting after polls have closed if a court order is present allowing such
situation. Develop procedure to notify
provisional voters if their ballot was counted and, if not, why. |
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Completed: ·
Met
with CIO Webmaster to explore web application to allow provisional voters to
confirm if their vote was counted. Implementation is identified. ·
Web
application is completed and activated for use by the voting public. ·
Counties
have been sent notification about the web application with instructions on
how to access. Next 30 – 60 Days: ·
N/A Risks: ·
N/A Notes: ·
No
further action required. |
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|
Administrative
Complaint Procedure |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
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Description: Develop and implement an
administrative complaint procedure for persons who believe a violation of
HAVA Title III has occurred, is occurring or is about to occur. |
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Completed: ·
Has
been implemented and is available via the SCSEC website. ·
Has
been implemented in hard copy/manual process. Notes: ·
HAVA
requirement was misstated in State plan. Will need to correct in the next
plan amendment. ·
No
further action required. |
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|
Voting System
Education (New and Current Systems) |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
50% |
|
|
|
|
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Description: The State will provide for programs for voter education,
election official training, and poll worker training which will assist the
State in meeting the requirements of HAVA Title III. |
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|
Completed: ·
SEC
logo design complete. ·
Creation
of the Voter Education and Public Information RFP. ·
Voter
Education and Public Information RFP Pre-proposal Bidders Conference. ·
Selection
of firm to assist in the creation and implementation of Voter Education
program. ·
Coordination
and implementation of voter education programs with selected contractor.
(Other programs to be enhanced or added as necessary) ·
Partial
election official training and complete poll worker training for Phase I
counties completed. Next 30 – 60 Days: ·
Coordination
and implementation of 2005 voter education programs. ·
Coordination
and implementation of 2005 election official and poll worker training. Risks: ·
Duplicate
voter education opportunities, such as festivals, held on the same day will
limit use of voter bus. Notes: ·
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|
Voter Fraud
Prohibition Information |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
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|
Description: Provide general
information on Federal and State laws regarding prohibitions on acts of fraud
and misrepresentation. |
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|
Completed: ·
Poster
content has been identified. ·
Mock
up of poster completed. ·
Poster
design. ·
Printing
specifications. ·
Printing/Production ·
Delivery
of posters to counties. Next 30 – 60 Days: ·
N/A Risks: ·
N/A Notes: ·
No
further action required. |
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|
Poll Manager
Certification Program |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
50% |
|
|
|
|
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|
Description: Develop a uniform statewide training program that will
implement a certification process for poll managers and other interested
parties. |
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|
Completed: ·
Standardized
training/open book testing program is partially complete. ·
Poll
Manager’s Handbook is complete and in process of being printed. ·
Poll
Manager’s Handbook mailed to county officials. ·
Integrate
planning with voter education project. Will be looking to contractor hired to
assist in voter education planning and execution. ·
Complete
standardized training/open book testing program. Next 30 – 60 Days: ·
Develop
procedure to certify all voter registration/election commission members as
poll managers. Risks: ·
N/A Notes: ·
Need
clarification on whether entire process will be standardized across the
State. It is assumed that some flexibility will be allowed to account for
differences among Counties. ·
Put
on hold - Workshop to discuss development of program aimed at encouraging
candidates and their representatives to become certified. |
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|
Candidate’s Guide to
Elections |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
90% |
|
|
|
|
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Description: Candidates
will receive a “Candidate’s Guide to Elections” and the Poll Manager
handbook, both of which will be developed by the SEC. This will provide them with
more information on Election Day processes and prevent misunderstandings between
Poll Managers and poll watchers. |
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|
Completed: ·
Review
of previous version. ·
Update
outdated material in previous version. ·
Creation
and review of new Candidate’s Guide to Elections. ·
Guide
is finished. Next 30 – 60 Days: ·
Possible
integration with the voter education initiative. Risks: ·
N/A Notes: ·
Due
to the delay in the award of the Voter Education RFP, integration of this
document into the voter education program has yet to occur. |
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|
HAVA Voter
Registration Changes |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
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|
Description: Required changes to |
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|
Completed: ·
Develop
procedure to track receipt of photo ID upon registering by mail. ·
Met
with DMV on social security number verification. It was determined that the
SEC already meets the requirement of HAVA and therefore verification of
social security number with DMV is not required. ·
Age
and citizenship questions were added to top of voter registration form. ·
Notification
code on label. ·
New
process instructions concerning label. ·
Order
rubber stamps. Next 30 – 60 Days: ·
N/A Risks: ·
N/A Notes: ·
No
further action required. |
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|
Uniform and Overseas
Citizens Absentee Voting Act UOCAVA Secure Electronic
Registration and Voting Experiment SERVE |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
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|
Description: All requirements necessary to
fulfill the Uniformed and Oversea Citizens Absentee Voting Act. Changes will be made to the voter
registration system to track types of UOCAVA voters. |
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|
Completed: ·
Modifications
were made to the voter registration system to meet HAVA/UOCAVA requirements. Risks: ·
N/A Notes: ·
SERVE
project was cancelled by the Department of Defense. ·
No
further action required. |
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|
Financial Reporting
Guidelines |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
50% |
|
|
|
|
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|
Description: SEC will establish a program where
all HAVA funds are kept separate from other Agency funds. With assistance from the State Budget
Office, State Comptroller General and the State treasurer, the SEC will
follow and enforce all mandated fiscal controls and policies. |
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|
Completed: ·
Initial
requirements workshop. ·
Met
with Department of Public Safety to engage agency in assisting with HAVA
grant administration. ·
DHHS
Grant documentation. ·
Met
with persons applying to assist the commission with the administration of the
HAVA grant monies. ·
Resource
has been secured to assist in the creation and implementation of financial
reporting guidelines. Next 30 – 60 Days: ·
Hired
outside resource will start administration process. ·
Refinement
of current processes. Risks: ·
N/A Notes: ·
N/A |
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|
Performance Goals
Measurement |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
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|
Description: The State will appoint an advisory
team to oversee plan management and compliance with HAVA. This team will also establish performance
goals and measure the progress of achieving these goals. |
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|
Completed: ·
Establish
goals. ·
Appoint
committee. Possibly made up of a sub-committee from the State HAVA plan
commission. ·
Revisions
to State Plan have been completed. Next 30 – 60 Days: ·
State
Plan Advisory Team will meet to revise the Plan for 2005. Risks: ·
N/A Notes: ·
N/A |
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|
Uniform Voting
Processes |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
60% |
|
|
|
|
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|
Description: The SEC will develop uniform
electronic voting system guidelines and processes which are consistent with
the requirements of section 301 of HAVA. |
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|
Completed: ·
Requirements
analysis. ·
Initial
Review of Uniform Voting Processes documentation. ·
Documentation
of Uniform Voting Processes. ·
Establish
procedure to vote after normal poll closing if ordered by court. ·
Voter
history automation plan. RFI has been drafted and information collected. Risks: ·
All
changes to the voting system process must be approved through a time
consuming process by the U.S. Justice Department. ·
Waiting
on information from EAC. Notes: ·
Voter
history automation has been moved from the HAVA Voter Registration Changes
project. |
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|
Legal Ballot
Definition/Voter Intent |
Percent Complete |
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|
Project Start |
Scheduled Completion |
Actual Completion |
|
90% |
|
|
|
|
||
|
Description: The State will define a legal vote
in a uniform manner for the type of system chosen as the statewide system. In
addition, the State will define a legal vote as it pertains to absentee
ballots. |
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|
Completed: ·
Research
into common practices. Counties have been polled. ·
Identified
legislator to sponsor bill. ·
Identified
attorney to write bill. ·
Create
a process/procedure that defines voter intent. Next 30 – 60 Days: ·
Final
Review of document Risks: ·
Due
to protests filed against uniform statewide voting system intent to award,
this project was partially impeded. Notes: ·
Upon
review by attorney assisting in the creation of the bill, it was recommended
that this issue be addressed through process/procedures. |
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|
Uniform Statewide
Voting System RFP |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
||
|
Description: To achieve HAVA strategic
objectives, the SEC is seeking proposals from qualified Offerors for a uniform
statewide electronic and absentee voting system and related services. The
request for proposal (RFP) is the vehicle used to invite Offerors to submit a
proposal. |
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|
Completed: ·
RFP. ·
New
RFP for re-bid. ·
Bid
has been awarded. Contract is being executed. Next 30 – 60 Days: ·
N/A Risks: ·
N/A Notes: ·
No
further action required. |
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|
Election
Administration Security Plan (HAVA related) |
Percent Complete |
|||
|
Project Start |
Scheduled Completion |
Actual Completion |
|
100% |
|
|
|
|
||
|
Description: A plan for both the SEC and the
counties for the implementation of a uniform election administration security
plan. |
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|
Completed: ·
Defined
scope of plan. ·
In
process of research and data gathering. ·
·
SEC
Requirements Workshop. Counties asked to comment on plan. ·
Generic
Security Plan. ·
Version
one of the Election Administration Security Plan was distributed. Next 30 – 60 Days: ·
N/A Risks: ·
N/A Notes: ·
N/A |
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|
Past 30
Days |
|
o
N/A |