The South Carolina Archives issues technical publications as a service to state agencies and local governments. General schedules have been issued for certain types of records common to government agencies. The Archives has made most of its commonly used forms available on the Internet.
- Information Leaflets
- General Schedules
- Forms
- Electronic Records Management Guidelines
The provisions of the South Carolina Public Records Act are of special importance to state and local government administrators and records officers.
Unless otherwise indicated, the following leaflets are in Adobe Acrobat
PDF format
. If you
do not have Adobe Acrobat Reader, you must
download it before viewing the file. There is no charge for
the program. If you have questions or comments about the Acrobat
file, please contact Nancy Piester
General Records Retention Schedules
IMPORTANT TO POTENTIAL USERS OF THESE GENERAL SCHEDULES: These schedules apply only to the records of the type government for which they were approved by the General Assembly. Before using the general schedules, please read the information on how to use the schedules and carefully note to whom or to what type records the schedules apply and to whom the schedules do not apply. If you have questions about the general schedules, state agencies and state supported colleges and universities should contact State Government Records Services at 803.896.6123; local governments should contact Local Government Records Services at 803.896.6122.
DESTRUCTION REPORTING REQUIREMENTS: During the 2003 session of the General Assembly revisions/additions to the municipalities, local school districts, and state colleges and universities general schedules were approved as state regulations. In 2002, revisions/additions to the general schedules for state agency administrative, personnel, and financial records and general schedules for county records were approved as state regulations. The use of these general schedules no longer requires prior approval from the Archives before records are destroyed. To use these schedules complete an ARM-11 Report on Records Destroyed form and follow the instructions for reporting destruction to the Archives.
These general schedules are in Adobe Acrobat
PDF format
. If you
do not have Adobe Acrobat Reader you must
download it before viewing the file. There is no charge for
the program. If you have questions or comments about the Acrobat
files, please contact Nancy Piester
State Agency General Schedules
Local Government General Schedules
The following are Word 97 forms. To complete the forms, follow these steps:
- Click on the form name to download it
- Save the blank form for future use
- Open the form in Microsoft Word
- Following the instructions accompanying each form, complete the form. These suggestions will help when filling in the form.
- 'Save As' the form using a new name so that the blank form can be used again.
- Print the form and after reviewing it, obtain the necessary signatures and forward to the appropriate staff member at the SC Department of Archives and History
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