REPORT ON INDIVIDUAL PROJECTS
(Counties, Municipalities, and Joint Project)

Abbeville County - In July 1991 Abbeville County was awarded a grant to be used to fund an inventory analyst position and to develop retention schedules. Historically valuable records were to be microfilmed and limited conservation was to be performed if funds permitted. The efforts of the analyst hired resulted in 79 specific records series covering 336.228 cubic feet of records. In addition, 35 series covering 479.372 cubic feet of records were inventoried for the Clerk of Court and are covered by the South Carolina Clerk of Court manual; 25 series covering 110 cubic feet of records were inventoried for the Probate Judge and are covered by the South Carolina Supreme Court Order of February 1990; and 33 series covering 633.32 cubic feet of records were inventoried for various county offices and are covered by the County General Schedule Regulations.
Grant - $4,500

The county received additional funds to microfilm historically valuable records, resulting in the preparation of 24 rolls of microfilm. Conveyance Books (1991-1993), Plat Books (1991-1993), General Sessions Journals (1873-1907), Common Pleas Journals (1873-1900), Index to Common Pleas Journals (1873-1888), Inventory, Appraisement, and Sales Book (1830-1834), Charter Book (1887-1900), Receipt Book (1854-1890), Minute Book (1910-1933), Sales Book (1859-1868), Abstracts of Burnt Judgements and Decrees (1865-1886), Abstracts of Burnt Conveyances, Mortgages, Etc. (1817-1882), Indexes (Direct and Indirect) to Abstracts of Burnt Judgements and Decrees, and Indexes (Direct and Indirect) to Equity matters (1817-1886).
Grant - $2,175

Aiken County - Aiken County was awarded a grant to fund a part time position to inventory and appraise county records and work with Department of Archives and History to prepare records retention schedules. Schedules were prepared for 277 specific series and 3486.40 cubic feet of records. The South Carolina Clerk of Court manual covers 30 series and 1162.80 cubic feet. The analyst hired is now a permanent full time employee of the Aiken County Information Services department and has done further inventory work. In addition, the county has converted an old library into a records storage center.
Grant - $4,800

Barnwell County - Barnwell County was awarded a grant to fund a part time position to inventory and appraise records in the offices of the Probate Judge and Clerk of Court and work with staff of the Department of Archives and History to prepare records retention schedules. The funds were also to be used to determine conservation needs and microfilming applications, and to pay for conservation work as much as funding permitted. The position was funded and the records of the Probate Judge and Clerk of Court were inventoried. Because of excess funds, 7 offices were inventoried in addition, and records retention schedules were prepared for all offices. The South Carolina Clerk of Court manual covers 40 series and 130.6125 cubic feet of records inventoried; the Supreme Court Order of February 1990 covers 37 series and 219.8675 cubic feet of records. Specific schedules were prepared for 137 series covering 594.2675 cubic feet of records. Fourteen rolls of microfilm were prepared for the Probate Estate Files (1866-1898) and Minutes of the Governing Body (1951-1990).
Grant - $3,000.

Calhoun County - The grant funds were to be used to microfilm the Auditor's and Treasurer's Tax Duplicate Books for the years 1908-1960, plus more recent years if funds permitted. The Tax Duplicate Books were microfilmed, resulting in 36 rolls prepared. The Treasurer's Tax Duplicate Books cover the years 1922-1960, and the Auditor's Tax Duplicate Books cover the years 1908-1921.
Grant - $3,675

Charleston County - Charleston County received a grant in both the first and second cycles. The first cycle project funds were to be used to process, index, conserve, and microfilm the Probate Court Estate Files and the Confederate Honor Roll, and to microfilm the County Administrator's scrapbooks. The county processed approximately 8000 documents of Probate Estate Files, spanning the years 1732-1850. These records were indexed alphabetically and included the type and date of the instrument. The indexes were microfilmed with the records. The documents were dry cleaned and put in acid free folders or wrapped with acid free paper and retained at the Charleston County records Center. The rolls of Estate Files, 1732-1850, were microfilmed, along with one roll of Estate Indexes, 1840-1927, and one roll of Miscellaneous Indexes and Accounts. Approximately 2000 documents were processed for the Confederate Honor Roll Pension Records. The records were indexed alphabetically by soldier's and widow's surname, type of instrument, and date. The indexes were microfilmed (1919-1969) with the records. The documents were dry cleaned and placed in acid free folders. Two rolls of Confederate Honor Roll Records, 1919-1969, also include Pension Rolls, 1924-1967, and correspondence, 1927-1969. The County Administrator's Scrapbooks, 1949-1984, were microfilmed, resulting in seven rolls. Microfilm copies of all of these records were given to the Search Room of the South Carolina Department of Archives and History.
Grant - $3,454

The second cycle of the Charleston County grant project was to fund a micrographics technician position to microfilm the City of Charleston Death Certificates, covering the years 1866-1914. Fifty-seven rolls of microfilm were produced for the City of Charleston Death Certificates covering the years 1885-1914.
Grant - $5,000

Chester County - The county received funds for a position to inventory the records of the Clerk of Court and other county offices so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were prepared for 273 series covering 540.45 cubic feet of records. The South Carolina Clerk of Court manual covers 51 series and 1046.97 cubic feet of Clerk of Court records, the Supreme Court Order of February 1990 covers 56 Probate Court records and 248.60 cubic feet of Probate Court records; and the County General Schedule Regulation covers 40 series and 614.32 cubic feet of records for various offices. Forty-two rolls of microfilm were produced for Deed Books (1920-1952), Commission of Location Plats (1822), Common Pleas Journals (1785-1843), General Sessions Journals (1801-1821), General Sessions/Common Pleas Journals (1786-1799), and Naturalization Papers (1801-1882). In order to retire older paper records the county purchased microfilm copies of equity papers microfilmed previously by the Mormon Genealogical Society, purchased archival boxes and folders, flattened and refiled original equity and naturalization papers, and purchased a microfilm reader.
Grant - $6,000

Clarendon County - The grant funded a position to inventory records so that retention schedules could be developed and historically valuable records could be microfilmed. Specific schedules were prepared for 98 series, covering 574.25 cubic feet of records. The South Carolina Clerk of Court manual covers 7 series and 265.60 cubic feet of Clerk of Court records; the Supreme Court Order of February 1990 covers 8 series and 5.20 cubic feet of records of the Probate Court, and the County General Schedule regulations cover 54 series and 943.23 cubic feet of records for microfilm were produced for the Minute Books (1952-1992), Resolutions (1977-1992), and Ordinances (1974-1992). Eight rolls of microfilm were produced for the Auditor's and Treasurer's Tax Duplicate Books (1968-1975).
Grant - $2,000

Darlington County - Darlington County received funds in both the first and second cycles of the grant project. The funds for the first cycle were used to purchase archival supplies, including acid-free folders and boxes. Conservation work was completed to a small volume of Probate Court records requiring them to be refiled into archival drop front storage boxes. Thirty drop front Hollinger boxes and 10,000 archival file folders were purchased. The county received the services of archival restoration for three boxes of Clerk of Court-Common Pleas Judgement Rolls, including humidification and flattening. Judgement Rolls from 1810-1900 were refiled, and Sessions Rolls from 1866-1900 were refiled in acid-free file folders.
Grant - $2,000.00.

The second cycle project funded the purchase of duplicate copies of Probate Court Estate Papers and Conveyance Books microfilmed by the South Carolina Archives. Funds were also to be used to purchase a reader/printer (or a microfilm reader if the reader/printer was too expensive), and for limited conservation of original Estate Papers, 1785-1870, and Conveyance Books, 1806-19\845. Ninety-nine rolls of diazo duplicate microfilm of the Probate Court Estate Papers and Conveyance Books were purchased. A Bell and Howell reader/printer which can accommodate both 16 mm and 35 mm roll film was purchased as well.
Grant - $4,500

Dorchester County - Dorchester County received grant funds to microfilm the Auditor's and the Treasurer's Tax Duplicate Books covering the years 1897-1960, or later if funds permitted. Seventy-six rolls of microfilm were produced for the Auditor's and Treasurer's Tax Duplicate Books the years 1897-1973.
Grant - $6,375

Edgefield County - Edgefield County received grant funds in both the first and second cycle grant projects. The funds from the first cycle were used to fund a part time position to inventory and appraise county records and work with the Department of Archives and History to develop records retention schedules and recommend records policies and procedures. Specific schedules were prepared for 174 series covering 902.985 cubic feet of records. Thirty-one series and 204.655 cubic feet of Clerk of Court are covered by the South Carolina Clerk of Court Manual.
Grant - $3,000.00.

In the second cycle, twenty-six rolls of microfilm were produced for Estate Files (1905-1939), County Council Minutes (1889-1928, 1968-1985), and Ordinances and Resolutions (1980-1987).
Grant - $3,296

Florence County - Funds were received to microfilm the Auditor's and Treasurer's Tax Duplicate Books, to duplicate film, and to dispose of paper records through approved records schedules. The microfilm work was completed by the Department of Archives Microfilm Services Branch resulting in 76 rolls of film. The Auditor's Tax Duplicate Books (1925-1958) and the Treasurer's Tax Duplicate Books (1923-1957) were filmed for the county and the office copies of the records were returned to the county.
Grant - $4,700

Laurens County - Laurens County received funds for a part time position to inventory county records and work with the Department of Archives and History to develop records retention schedules. The immediate area of interest was on the records in storage in an old school building. Specific schedules were developed for 58 records series covering 1234.04 cubic feet of records. The South Carolina Clerk of Court manual covered 13 series and 46.07 cubic feet of Clerk of Court records. All of the records of the old school building were inventoried and scheduled.
Grant - $3,000

Pickens County - Pickens County received funds in both the first and second cycle grant projects. The first cycle project funded a part time position to inventory and appraise county records and to work with the Department of Archives and History to develop records retention schedules. Initial emphasis was to identify records of permanent value, especially in storage, and to recommend appropriate actions, such as conservation and/or microfilming. The storage areas were inventoried, and several records were sent to the South Carolina Archives Conservation Lab from the Clerk of Court's office for conservation. In the grant application, Pickens County stated that they will fund and build an adequate archives building for storage and continuation of a records management program and will fund future archives positions.
Grant - $3,750

During the second cycle of the grant project, the inventory was continued of records not inventoried in the first grant cycle and the retention schedules were developed. Historically valuable records were to be microfilmed and conserved if funds permitted. Specific schedules were prepared for 357 records series, covering 2948.80 cubic feet of records. In addition, 39 series covering 548.35 cubic feet of Clerk of Court records are covered by the South Carolina Clerk of Court manual and 23 series covering 369.81 cubic feet of Probate Court records are covered by the Supreme Court Order of February 1990. Nine rolls of microfilm were produced for the Court of Equity Minutes Books (1832-1842), Court of Equity Sale Book (1841-1859), Common Pleas Journal (1843-1857, 1885-1892, 1899-1907), Board of Commissioners Minute Books (1854-1859, 1891-1932), Book of Accounts (1838-1841), Book of Claims (1881-1892), County Council Minute Books (1970-1992), and County Council Ordinances (1971-1972).
Grant - $3,000

Richland County - A position was funded to inventory records so that records retention schedules could be developed. Specific schedules were developed for 78 series covering 3221.50 cubic feet of records. The South Carolina Clerk of Court manual covers 34 series comprising 3711.00 cubic feet of Clerk of Court records. The County General Schedule Regulations cover 17 series and 865.00 cubic feet of records.
Grant - $4,500

Sumter County - A position was funded to inventory, schedule, and process county records and work with the Department of Archives and History on records retention schedules, conservation, microfilming, records processing, technological applications, and other records issues. Specific schedules were developed for 93 series covering 1863.02 cubic feet of records. Nineteen series consisting of 277.82 cubic feet of records are covered by the South Carolina Clerk of Court manual, and the 21 series and 445.92 cubic feet of Probate Court records are covered under the Supreme Court Order of February 1990. The analyst hired to inventory the records also compiled an automated finding aid for researchers to use. This finding aid was developed for all archival records of Sumter County, including old court records, court of equity records, and deeds.
Grant - $12,000

City of Aiken - Funds were received to microfilm City Council Minutes, Ordinances, and other historically valuable records and for limited conservation. Seventeen rolls of microfilm were produced for the Minute Books (1842-1864, 1877-1946). Some conservation was done to the Minute Books.
Grant - $2,000

Town of Allendale - The Town of Allendale received funds for a position to inventory records so that retention schedules could be developed. Historically valuable records were microfilmed as much as funds permitted. Specific schedules were developed for 177 series covering 224.24 cubic feet. Twelve rolls of microfilm were produced for Tax Digests (1932-1991), Town Council Minutes (1927-1988), Ordinances (1936-1992), Resolutions (1979-1992), Deeds (1907-1968), Easements (1977-1992), State and Local Government Ihformation Reports (1984), Community Date (1978), Special Reports (1967-1980), Water Sewer Audits (1965-1980), and Audit Reports (1946-1992).
Grant - $1,800

City of Bishopville - A position to inventory records so that retention schedules could be developed was funded. A central records storage facility was to be developed, and historically valuable records were to be microfilmed and some limited conservation was to be done if funds permitted. Specific schedules were developed for 113 series covering 268.63 cubic feet. Two rolls of microfilm were produced for Resolutions (1986-1991) and Minutes (1959-1965).
Grant - $2,500

Town of Blacksburg - Funds were received for a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed, and limited conservation was to be performed if funds permitted. The Cemetery Records were to be arranged and indexed. Specific schedules were developed for 118 series covering 174.80 cubic feet of records. Nine rolls of microfilm were produced for the Audit Reports (1921-1992), Town Council Minutes (1899-1992), Public Works Minutes (1943-1958), Ordinances (1987), and Maps and Drawings (1962-1992). The town is arranging the Cemetery Records on its own time.
Grant - $2,000

City of Charleston - The City of Charleston received grant funds in the first and second cycles of the projects. The first cycle funded the microfilming of Orphan House and Alms House records, City Council Journals, and Mayor's Scrapbooks. It also funded optical reduction of 35 mm microfilm of the City Engineer's maps and plats and the refiling of Orphan House records in acid free folders and boxes. Forty-four rolls of microfilm were produced for the Orphan House, Mayor Maybank's Scrapbooks, Clerk of Council Journals, and the Alms House. Twenty-nine boxes of Charleston Orphan House records were processed and placed in acid free boxes and folders.
Grant - $4,360

In the second cycle project, funds were provided to contract with Charleston County to microfilm Business Licenses and Ordinances. Twenty-seven rolls of microfilm were produced for Business Licenses (1873-1983) and Ordinances (1783-1989).
Grant - $5,000

Town of Cheraw - Funds were received for a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed and limited conservation was to be performed if funds permitted. Specific schedules were developed for 178 series covering 656.80 cubic feet of records. Eight rolls of microfilm were produced for Minute Books (1976-1992), Ordinance Books (1969-1992), Audit Reports (1983-1988, 1990-1992), Auditor's Tax Duplicate Books (1983-1990), Deeds, Mortgages, and Annexation Files (1970-1991), and Resolutions (1975-1992).
Grant - $2,500

City of Conway - A position was funded to inventory records so that retention schedules could be developed. Microfilming of historically valuable records was to be performed provided funds permitted. Specific schedules were developed for 269 series covering 726.831 cubic feet. Eight rolls of microfilm were produced for Ordinance Index Cards (1984-1992), Ordinance Books (1984-1992), Cemetery records (1977-1992), Minute Books (1979-1993), Board of Appeals Minutes (1980-1992), Planning Commission Minutes (1968-1992), and Annexation Files (1956-1992). Grant - $2,000

City of Florence - Funding received to microfilm and restore Council Minutes Books, Ordinances, and Financial Records. Ten rolls of microfilm were produced for Financial Records (1888-1893), Minute Books (1879-1891, 1900-1911, 1913-1917, 1921-1991), Ordinance Books (1883-1889), Ordinances (1940-1992), and Resolutions (1948-1970).
Grant - $2,500

City of Goose Creek - The City of Goose Creek received funding for both the first and second cycle of the grant project. The first cycle was funded to fill a part time position or consultant to inventory, appraise city records, and work with the Department of Archives and History to prepare records retention schedules and to arrange for the microfilming of permanent city records. Specific schedules were prepared for 110 series covering 483.10 cubic feet of records. Historically valuable records were microfilmed.
Grant - $3,125

The funding received for the second cycle grant project was to microfilm Council Minutes, Resolutions, Ordinances, and General Ledgers by contracting with Charleston County. Three rolls of microfilm were produced for Council Minutes (1965-1967) and Ordinances (1961-1991), and twelve rolls of microfilm were produced for General and Fund Ledgers (1972-1991).
Grant - $500

City of Greenville - Funding for the microfilming and restoration of Council Minutes and for the microfilming of Ordinances and Resolutions as funds permit. Twenty-one rolls of microfilm were produced for City Council Formal Minutes (1911-1990), City Council Ordinances (1911-1990), City Council Informal Minutes (1970-1985), City Council Resolutions (1947-1990), City Council Committee Minutes (1985-1990), City Council Workshop Minutes (1985-1990), City Council Minutes Index (1949-1980), City Council Minutes Index (1947-1948), and City Council Minutes (1845-1926).
Grant - $4,000

City of Hanahan - The city received funds to fill a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were developed for 202 series covering 258.95 cubic feet. One roll of microfilm was produced for the City Council Minutes (1952-1978).
Grant - $2,000

City of Hartsville - Funding was received for a part time position to inventory and appraise city records and work with the Department of Archives and History to develop retention schedules. Specific schedules for 72 series covering 285.70 cubic feet of records were developed.
Grant - $3,120

The city received additional funding to produce ten rolls of microfilm for City Council Minutes (1934-1937); Ordinances (1909-1977); Audit Reports (1913-1988); Cemetery Files-Old Magnolia (1922) and Greenlawn (1993); and Cemetery Maps (1948-1993).
Grant - $1,350

City of Lancaster - Funding received for a part time position to inventory city records and work with Department of Archives and History to develop records retention schedules. Specific schedules were developed for 304 series covering 1193.50 cubic feet of records.
Grant - $3,000.00.

The city received additional funding to produce fifteen rolls of microfilm for City Council Minutes (1983-1992), Ordinances and Resolutions (1983-1992), and Council Meeting Packages (1972-1992).
Grant - $1,350

Town of Lexington -- The town received funding for a part time position to inventory and appraise town records and work with the Department of Archives and History to develop records retention schedules. Specific schedules were developed for 60 series covering 215.575 cubic feet of records.
Grant - $2,000

Town of Lincolnville - Funding was received for a position to inventory records so that records retention schedules could be developed and to microfilm historically valuable records if funds permitted. Specific schedules were developed for 39 series covering 38.60 cubic feet of records. One roll of Ordinances and Minutes (1989-1990) was microfilmed.
Grant - $2,000

City of Mauldin - The City of Mauldin received funds to microfilm historically valuable records after retention schedules were developed. Specific schedules were developed for 19 series covering 250.50 cubic feet of records. Four rolls of microfilm were produced for Resolutions and Ordinances (1979-1992), Minutes (1959-1992), and Ledger Book (1964-1992).
Grant - $500

City of North Myrtle Beach - Funding was received to microfilm historically valuable records after retention schedules were developed. Specific schedules were developed for 96 series covering 372.59 cubic feet of records. Fourteen rolls of microfilm were produced for City Council Minutes (1958-1991), Ordinances (1968-1987), and Resolutions (1966, 1969- 1987).
Grant - $2,500

Town of Pamplico - Funding was awarded for a position to inventory records so that retention schedules could be developed and to microfilm historically valuable records if funds permitted. This grant was cancelled before any funds were expended because the Town showed no interest in proceeding with the project.

Town of Pelion - The town received a grant to fund positions to inventory records so that retention schedules could be developed and to microfilm historically valuable records if funds permitted. Specific schedules for 45 series covering 58.26 cubic feet were developed. Eight rolls of microfilm were produced for Town Council Minutes (1946-1992), Audit Reports (1957-1991), Cemetery Files (1963-1976), Seeds (1923-1992), Ordinances (1977), Deeds and Ledgers (1973-1991), and Financial Ledger Books (1973-1992).
Grant - $1,500

City of Spartanburg - The city received a grant to search for and purchase software to index the City Council Minutes. An Agenda Indexing Systems from United Systems Technology, Inc. was purchased. This system will be used to store and retrieve City Council Minutes and other legal documents in a timely and efficient manner. This system is accessible to other departments because the system runs on the City's AS400 Mainframe System. The City will index Minutes after each City Council meeting, and will set goals to index a certain number of minutes each month to get previous minutes on the system. The city also plans to index Contracts, Agreements, Resolutions, and Ordinances (this is a long term goal). Indexing of the City Council Meeting Minutes began at the November 9, 1992 City Council Meeting.
Grant - $2,500

Town of Summerville - The Town received funding for a part time position to inventory and appraise town records and to work with the Department of Archives and History on developing records retention schedules. The funding would also possibly provide a consultant to further analyze records needs and to make recommendations, and to provide for the microfilming of the town records. Specific schedules for 152 series covering 489.02 cubic feet of records were developed. Twenty-five rolls of microfilm were produced for Records of Births (1895-1944), Record of Deaths (1895-1944), Ordinance Books (1893-1900, 1910-1934, 1936-1990) Tax Books (1906-1979), Town Council Minutes (1892-1991), Properties Owned by the Town (1882-1990), Criminal Docket (1893-1902, 1905-1932, 1858-1991), Zoning Board of Adjustments Files (1858-1991), Town Map and History (1822-1991), Scrapbook (1981-1991), and Business Licenses (1922-1932).
Grant - $5,363

Town of Surfside Beach - The Town received a grant to fund a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were developed for 86 series covering 318.30 cubic feet of records. Four rolls of microfilm were produced for Resolutions (1972-1991) and Town Council Minutes (1964-1993).
Grant - $1,500

Town of Walhalla - Funding for a part time position to inventory and appraise town records and work with the Department of Archives and History to develop records retention schedules and to microfilm all Town Council Minutes. Specific schedules for 87 series covering 328.226 cubic feet of records were developed. Five rolls of microfilm were produced for Town Council Minutes (1856-1873, 1910-1920, 1928-1952, 1960-1989), Ordinances (1922-1957), Cemetery Records (1901-1985), and Commissioners of Public Works Minutes (1936-1939).
Grant - $2,503

City of West Columbia - Funding received for position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed if funding permitted. Specific schedules for 194 series covering 788.02 cubic feet of records were developed.
Grant - $3,000

Town of Winnsboro - Funding was received to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed and limited conservation was to be done if funding permitted. Specific schedules were developed for 91 series covering 450.50 cubic feet of records. Thirty-five rolls of microfilm were produced for Town Council Minutes (1937-1993), Tax Records (1940-1971), and General Ledgers (1954-1991).
Grant - $2,500

City of Woodruff - The city received grant funds for a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were developed for 92 series covering 228.261 cubic feet of records. Five rolls of microfilm were produced for City Council Minutes (1940-1993).
Grant - $1,500

City of Camden, Kershaw County, Kershaw County School District, and Kershaw County Memorial Hospital Joint Project - These four local government subdivisions expressed an interest in developing a consolidated records program, and received grant funds to conduct records inventories, prepare records retention schedules, and plan and design a records center for use by the four agencies named. The records inventories were completed. The results are as follows:

City of Camden - Schedules were developed for 101 records series covering 288.19 cubic feet of records.

Kershaw County - Specific schedules were developed for 301 records series covering 1709.45 cubic feet of records. The South Carolina Clerk of Court manual covered 38 series and 932.65 cubic feet of Clerk of Court records.

Kershaw County School District - Schedules were developed for 135 series covering 3600.60 cubic feet of records.

Kershaw County Memorial Hospital - Schedules were developed for 160 series covering 4053.72 cubic feet of records.

In addition, the four agencies contracted with David O. Stephens, Dataplex Corporation, to plan a joint records center. Mr. Stephens made an on-site visit with the four agencies to discuss their needs and examine the possible sites. He then compiled his recommendations in a report containing analysis of renovation of existing structures, costs of new construction, and floor plans for a records storage facility for both new construction and renovation of an existing building and presented it to the agencies for their use.
Grant - $15,000

SC SHRAB    South Carolina Archives