National Historical Publications and Records Commission
 Grants to South Carolina Institutions and Organizations, 1977-2009

(† = Direct Grants from NHPRC, All Others are Regrants from SC SHRAB)

STATEWIDE Grants:
Total: $183,998

PALMCOP (Palmetto Archives, Libraries, and Museums Council on Preservation) is a statewide organization of institutions whose primary goal is to educate its membership in preservation issues and practices for library and archival materials. PALMCOP trained six individuals in preservation issues, techniques, and practices so that they can act as consultants to repositories around the state, conducting conservation surveys and providing basic preservation advice and assistance. The PALMCOP consultant service is free of charge to participating institutions and organizations. 1995 Grant: $4,100.

A follow-up grant to PALMCOP contributed to the purchase of equipment, manuals, and supplies for two environmental monitoring packages. These packages are in circulation around the state to help institutions identify the nature and extent of environmental problems in their institutions. The equipment includes data loggers, light monitors, temperature and humidity monitors, manuals on preservation, supplies to measure pH content, blue wool cards and humidity indicator cards. The preservation consultants trained under the first grant to PALMCOP to use this equipment to help them in their assessment surveys. 1996 Grant: $2,196.

PALMCOP (Palmetto Archives Libraries and Museums Council on Preservation) gathered a group of the state’s preservation specialists to devise a quick-response disaster plan and team. The resulting disaster response handbook is based on the design created by the Getty Museum. A central supply of disaster recovery supplies for use anywhere in the state was assembled through donations. The SHRAB grant funds were used to print sixteen hundred copies of the disaster response handbooks for distribution to institutions and agencies throughout the state. 1998 Grant: $3,750.

PALMCOP (Palmetto Archives, Libraries and Museums Council on Preservation) was awarded funds to update environmental monitoring kits and create a disaster response kit. These kits will be made available to archives, libraries, and museums across the state to aid institutions in improving temperature and humidity controls and increasing awareness about disaster preparedness. 2008 Grant: $4,820.

South Carolina Archival Association (SCAA) was awarded funds to conduct a collaborative statewide survey to document the needs of the archival community in reference to continuing education, professional development, and professional development services and support. Grant funds would be used to hire a survey design and methodology consultant, print and mail survey forms, as well as host a summit of professional organization stake holders to discuss and gage future outreach based on the completed survey data. 2009 Grant: $3,400.

South Carolina Federation of Museums purchased literature and supplies for participants in its regional disaster recovery workshops for museums. Thirty-two institutions from South Carolina, North Carolina, Georgia, and Virginia sent 78 participants to the workshops. About one-third of the support for the South Carolina workshop was from the SHRAB grant funding. The workshop series proved so successful, the South Carolina State Museum has decided to continue presenting them on an annual basis. 1997 Grant: $1,000.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to analyze the current condition of historical records in the state, identify problems, frame potential solutions, and outline actions that can be taken. 1981 Grant: $24,745.

† South Carolina State Historical Records Advisory Board , Columbia, received funding :for a regrant project for local governments to develop archival and records programs, study records-related problems, microfilm permanently valuable records, and produce finding aids to local government archives. 1990 Grant: $150,000 (matched by $50,000 from the SC General Assembly). Regrants awarded are listed separately.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to support the travel and meeting expenses of the board, including the development of an updated report on the conditions and needs of the state's historical records program and a videotape to be used to increase interest in and support for historical records programs in the state. 1992 Grant: $18,646.

† South Carolina State Historical Records Advisory Board, Columbia, received funding for a planning grant to publicize and follow up on its long-range planning activities and to maintain its active leadership of the state's records community. 1994 Grant: $19,064.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to improve the preservation of and access to holdings in the state's manuscript repositories and non-government archives through regrants for consultancies, education and training activities, collections management, and preservation projects. 1995 Grant: $95,400. Regrants awarded are listed separately.

† South Carolina State Historical Records Advisory Board, Columbia, received funding for regrants to South Carolina institutions and organizations for non-government archives and manuscript collection preservation and access projects. 1997 Grant: $100,000, matched by $50,000 from the South Carolina General Assembly. Regrants awarded are listed separately.

† South Carolina State Historical Records Advisory Board, Columbia, received funds to evaluate progress in the identification, preservation, and access to South Carolina's historically-valuable records, and to formulate strategies for addressing needs in those areas; to publish and widely distribute a report on South Carolina's historical records and the SHRAB's revised state plan; to continue the Board's sponsorship of workshops and conferences; to evaluate the Board's mission, goals, activities, and funding priorities and to make any necessary changes; and, to develop effectiveness measures for an ongoing evaluation of progress on the Board's plan. 1997 Grant: $29,340.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to provide support to the SC SHRAB for the period September, 2000 through December, 2001. The grant is to assist in follow up on the Board’s new state plan, to provide for SHRAB sponsorship of workshops and conferences, to continue to hold Board meetings, and related activities. 1999 Grant: $6,952.

† South Carolina State Historical Records Advisory Board, Columbia, was awarded conditional funding for a regrant project for local governments and to non-government historical records institutions and professional associations for archival preservation and access, education, and program development projects. 2000 Grant: $171,000, conditional on $150,000 in state matching funds over a three year period. SC State Government budget cut resulted in the loss of the state matching funds for this project. No regrants awarded.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to support Board activities for a two year period, 2002 and 2003 [extended through 2005], including Board meetings and those of affiliate groups, development of a public awareness plan and an awards program, and financial support for SC organizations and institutions addressing state plan goals in conferences, projects, and publications. 2001 Grant: $19,995.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to conduct a regrant program, 2004-2006, for local governments and repositories of non-government historical records (e.g., historical societies, museums, colleges and universities, public libraries, and churches) and professional organizations with three priorities: preservation of and access to historically significant records, education and training for records custodians, and archives program development and enhancement. 2003 Grant: $100,000. Regrants awarded are listed separately.

† South Carolina State Historical Records Advisory Board, Columbia, received funding to support Board activities, 2006-2007, including development of a new state plan for historical records, updating the SC SHRAB online directory of SC historical records repositories, and conducting an awards program. 2005 Grant: $45,970.

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DISTRICT 1
Total: $291,655

U.S. Representative Henry E. Brown, Jr.

BERKELEY COUNTY

Berkeley Museum, Monks Corner, hired a consultant to establish an archives program, write policies, and direct a basic inventory of the collection. Museum staff attended SHRAB- sponsored workshops on archives program development and disaster preparedness planning. Archival supplies were purchased for basic sorting and rehousing of the materials during the inventory. The consultant developed written policies for the program (including mission statement, collections management, access and use, holdings maintenance and disaster recovery). The office manager of the Museum attended the SHRAB archives institute. The collection contains materials on the rice and indigo plantations, timber industry and related topics, Berkeley County Department of Education (photographic collection), Berkeley County Health Department, W. K. Fishburne, Pinopolis Community Lancing Association, J.P. Harvey and Harvey's General Store, and the Santee Canal. The consultant recommended Berkeley Museum hire a temporary archivist to do the final arrangement and description of these materials. 1995 Grant: $2,460.

City of Goose Creek hired a consultant to inventory, appraise city records, and work with the Department of Archives and History to prepare records retention schedules and to arrange for the microfilming of permanent city records. Specific schedules were prepared for 110 series covering 483.10 cubic feet of records. 1990 Grant: $3,125.

A follow-up grant provided for microfilming historical records. 1991 Grant: $500.

City of Hanahan received funds to fill a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were developed for 202 series covering 258.95 cubic feet. One roll of microfilm was produced for the City Council. 1991 Grant: $2,000. Spent: $1,999.

CHARLESTON COUNTY

Avery Research Center for African-American History and Culture, Charleston, processed the records of the Herbert A. DeCosta Company General Contractors, a prominent African-American family firm founded in 1928. The family donated the firm's records through 1987 to the Center. The records reflect the economic and architectural development of the city of Charleston and they include blueprints, ledgers, diaries, daybooks and other office materials, approximately 115 cubic feet in all. The grant funded the purchase of archival supplies and the hiring of two interns to process the materials. (The interns were trained at the SHRAB's archives institute.) An inventory of the collection and a rough sort and rehousing of the major series were completed in nine months. Though the collection still needs more detailed processing, it is now accessible for research and a finding aid is available. 1996 Grant: $1,000.

Avery Research Center for African-American History and Culture, Charleston, processed the records of the Herbert A. DeCosta Company General Contractors, a prominent African-American family firm founded in 1928. Begun under the SHRAB’s first regrant program, with a grant of $1,000, the Avery Center had already completed a rough sort and processing for 40% if the collection. With this grant, they completed arrangement and drafted a MARC description of this 115 cubic foot collection. 1997 Grant: $1,500.

B'rith Shalom Congregation, Charleston, the South's oldest Orthodox Jewish congregation, hired a consultant to help them develop archival policies and to train volunteers to process and maintain their archives. Archival supplies were purchased to rehouse the materials. Two of the volunteers were trained at the SHRAB archives institute and all the processing work was completed. Finding aids and a collection-level MARC-AMC format description were completed. The records includes the minutes of the governing body and records of the Sisterhood and the Hebrew and day schools established by the Congregation, dating from the 1850's to the present. 1995 Grant: $1,600.

Charleston County processed, indexed, conserved, and microfilmed the Probate Court Estate Files and the Confederate Honor Roll, and to microfilm the County Administrator's scrapbooks. The county processed approximately 8000 documents of Probate Estate Files, spanning the years 1732-1850. These records were indexed alphabetically and included the type and date of the instrument. The indexes were microfilmed with the records. The documents were dry cleaned and put in acid free folders or wrapped with acid free paper and retained at the Charleston County records Center. The rolls of Estate Files, 1732-1850, were microfilmed, along with one roll of Estate Indexes, 1840-1927, and one roll of Miscellaneous Indexes and Accounts. Approximately 2000 documents were processed for the Confederate Honor Roll Pension Records. The records were indexed alphabetically by soldier's and widow's surname, type of instrument, and date. The indexes were microfilmed (1919-1969) with the records. The documents were dry cleaned and placed in acid free folders. Two rolls of Confederate Honor Roll Records, 1919-1969, also include Pension Rolls, 1924-1967, and correspondence, 1927-1969. The County Administrator's Scrapbooks, 1949-1984, were microfilmed, resulting in seven rolls. Microfilm copies of all of these records were given to the Search Room of the South Carolina Department of Archives and History. 1990 Grant: $3,454. Spent: $2,348.

A follow-up grant provided for microfilming City of Charleston death certificates, 1866-1914. Grant: $5,000.

Charleston County Public Library microfilmed seven heavily used collections that were at risk because they were very brittle. The collections included scrapbooks and photograph albums documenting political activities in Charleston from the 1930’s through the mid-70’s, the city’s relief programs during the Great Depression, and the mid-twentieth century consolidation of municipal and county governments common in the economic boom in the South. In addition, four ledgers of the city’s earliest death records, 1812 to 1822, were microfilmed. A cash match from the College of Charleston funded the indexing of the volumes. Finding aids were produced for in-house use. MARC records have been entered in the on-line catalog and sent to NUCMC. 1998 Grant: $3,650.

Charleston Library Society  received funds to contract with a microfilm service provider to film the organization’s institutional records, 1759-1950, including minute books, journals, letterbooks, rules and by-laws, circulation records, member records, accession records, catalogs, and other miscellaneous volumes from the library’s collection. A total of 18 cubic feet of records were filmed on 13 reels of microfilm. 2004 Grant: $4,875. In-kind Match: $9,775.

Charleston Library Society was awarded funds to purchase archival supplies to properly store and better preserve 300 cubic feet of manuscript collections that deal mostly with 19th and 20th century Charleston including DeBose Heyward’s original manuscript copy of Porgy, John Grimball’s ship log of the Confederate raider CSS Shenandoah, records of the Charleston Ancient Artillery, scrapbooks of WWI nurse Esther Means, and travel journals of the Ravenel family. 2008 Grant: $4,851.

Charleston Library Society was awarded funds to promote the access to at least half (75 linear feet) of their unprocessed manuscript collections and to add the collections to the online catalog. Grant funds will be used to hire a project archivist to process and create finding aids for the collections. 2009 Grant: $10,000.

The Charleston Museum microfilmed the Museum’s accession records, 1868-1997, and the Minutes of the Board of Trustees, 1920-1990, about 14 cubic feet in volume, documenting the provenance of one of the South’s most complete collections of colonial and antebellum artifacts and cultural growth. The Charleston Museum is the second oldest public museum in the country, established in 1773. (Its early records were destroyed in an 1865 fire.) Many of the records, written in pencil, were fading so badly they had to be photocopied before microfilming. 1997 Grant: $3,300. Spent: $2,715.

The Charleston Museum received funds to identify and microfilm records pertaining to the Aiken-Rhett house. The Aiken-Rhett Collection consists of the papers, journals, and correspondence of Robert Barnwell Rhett, known as the “Father of Secession,” along with the business and personal correspondence of both William Aiken, a member of the SC Legislature in the early 19th century, and William Aiken, Jr., the largest slaveholder in SC prior to 1861.Grant funds enabled the museum to microfilm 8 cubic feet of records on 11 microfilm rolls as well as have 20 photographic negatives made of architectural photos of the structure. 2004 Grant: $1,490. Cash Match: $132. In-kind Match: $2,584.

City of Charleston microfilmed Orphan House and Alms House records, City Council Journals, and Mayor's Scrapbooks. It also optically reduced 35 mm microfilm of the City Engineer's maps and plats and the refiling of Orphan House records in acid free folders and boxes. Forty-four rolls of microfilm were produced for the Orphan House, Mayor Maybank's Scrapbooks, Clerk of Council Journals, and the Alms House. Twenty-nine boxes of Charleston Orphan House records were processed and placed in acid free boxes and folders. 1990 Grant: $4,360.

A follow-up grant provided for microfilming of Business Licenses, 1873-1983 and Ordinances, 1783-1989. 1991 Grant: $5,000. Spent: $4,995.

College of Charleston, Special Collections, processed 150 cubic feet of the College’s archives, 1785-1970. The College’s modern records were also indexed on line to improve access (http://www.cofc.edu/~speccoll/archives.html). This arrangement allows the staff to file new accessions in an organized fashion. As part of the project cost sharing, the College established records retention schedules for the disposition of current official records. 1998 Grant: $4,000.

College of Charleston Library Special Collections was awarded funds to hire a graduate assistant to process and arrange the National Council of Jewish Women (NCJW) Papers, the institutional records of the NCJW, 7 cubic feet, and the Ashley Hall Archives, the records of South Carolina’s only girls’ college-preparatory school, 100 cubic feet (1909 to present). 2008 Grant: $7,500.

College of Charleston, Addlestone Library, received funds to organize and preserve 120 linear feet of the Burnet R. Maybank Papers, 1941-1954, including correspondence, government documents, photographs, and periodical clippings relating to Maybank’s career in the United States Senate. Grant funds were used to hire student assistants and purchase supplies to process the collection, the major portion of which consists of legislative files and constituent and topical correspondence. All are now described in a finding aid available online. 2005 Grant: $3,200. Cash Match: $538.64. In-kind Match: $3,497.

Episcopal Diocese of South Carolina, Charleston, hired an archivist consultant and purchased archival supplies to identify, secure, sort and re-house 200 cubic feet of diocesan records, 1796-1999. The records include parish registers, confirmation lists, marital judgements, election and ordination records for bishops, clergy files (rejected applicants, letters dismissory, etc.), closed mission records, membership directories, photographs, program files, property titles and deeds, blueprints, wills, testaments, and codicils, manuals, ledgers, etc. A MARC record was generated for the collection, and it is now open for research. 1998 Grant: $5,000.

First Scots Presbyterian Church, Charleston, used grant funds to microfilm their oldest records, to hire an archivist to draw up their archival policies and organize their volunteers. The church purchased shelving to properly house its archival collections and improved their storage facilities. Twenty-two cubic feet of materials were filmed, including sacramental records dating from 1850, minutes of various bodies of the church (e.g., the Diaconate, the Session, and the Ladies Aid Society), records of incorporation, and handwritten sermons. All of the original records have been removed from a ground floor vault and are now stored in a secure, air-conditioned room on metal shelving. The 21 rolls of master negative microfilm are being stored at the Charleston County Records Center. Copies will be available at Presbyterian archives at Montreat, NC, Philadelphia, PA, and at the Charleston County Public Library. 1998 Grant: $3,000.

Historic Charleston Foundation houses the records of the nation's first historic preservation organization (begun in 1946), documents significant to the architectural history of Charleston, and a large photographic collection, totaling over one hundred and twenty cubic feet of records. The Foundation hired a consultant to survey these materials, set up an archival program (writing the policies and procedures for the HCF Archives), and educate the HCF staff on the role of a viable archives program. The institution's archivist also attended the SHRAB's archives institute. 1995 Grant: $1,500.

Historic Charleston Foundation the nation’s first historical preservation organization (founded in 1947), contracted with an archivist to secure and organize the Foundation’s archival collections. Working with the Foundation staff, the archivist outlined the potential holdings of the Foundation, created forms for the archives, completed the reorganization and re-housing of the files into working and archival files and began the processing of the records. The project resulted in the processing of the papers relating to the properties of the properties managed by the Foundation, the bulk of which are for the period 1960-1985. Notable are the Drayton Hall Papers (1840--1985), Civic Services Committee papers (1942-1946), and Board of Trustee Minutes (1947-1985). The Foundation’s property files were also organized to improve access. The archival collection now totals 105 cubic feet, with finding aids for all major series. A MARC description of the collection was submitted to NUCMC. The Foundation provided $5,000 cash match for the archivist’s fee and about $2,600 in cost sharing from student workers. 1997 Grant: $8,000.

Jewish Heritage Project, Charleston, hired an archivist to set up an archives program to promote the identification of and preservation of historically valuable records and personal papers from the Jewish community. Three "Jewish Heritage Days" were conducted across the state and a brochure was published to publicize the nature of the collection housed at the College of Charleston. As a result of the project outreach, over fifty new collections, totaling more than forty-five cubic feet were donated. In addition, sixteen cubic feet of Jewish Heritage Project holdings were organized, and written policies and procedures for the archives were adopted. 1995 Grant: $9,600.

Jewish Heritage Project, Charleston, completed the work began under the SHRAB’s 1995 regrant project. Cash matches from the University of South Carolina’s McKissick Museum and the College of Charleston were added to the SHRAB’s funds to support the processing of 60 of the major collections amounting to about 98 cubic feet brought in under the earlier SHRAB regrant program. Also, 120 interviews were transcribed from oral history tapes. Regrant funds were used to contract with an archivist to process the manuscript collections and to purchase archival supplies. The cash matching funds were used to transcribe interviews and set up the web site for the collection @ http://www.cofc.edu/~jhc/index.html. 75 MARC records were created for the College of Charleston’s on-line catalog. Additional materials are regularly added the collection. 1997 Grant: $10,305.

† Medical University of South Carolina, Waring Historical Library, Charleston, received funding to process manuscript materials documenting the South Carolina health profession and other records and to improve holdings preservation through proper archival housing. 2006 Grant: $75,633.

Roman Catholic Diocese of Charleston Archives hired an archivist to inventory its records, help develop written archives policies, and assess the Diocese's long-term needs. As a result of the archivist's work, the Diocese hired a full-time professional archivist to provide access to the archives, 735 cubic feet of church records dating 1727 to 1995. 1995 Grant: $1,500.

Roman Catholic Diocese of Charleston Archives microfilmed the historically valuable parish records of ten of the state’s Roman Catholic oldest parishes, 1791 to 1992. The project also included the training of twenty-five parish and diocese clerks in the management and care of archival parish records. The 10 rolls of microfilmed records are available for research at the Diocesan Archives; the master negatives are stored at the Charleston County Records Center. 1998 Grant: $6,700. Spent: $2,007.

St. John’s Lutheran Church, Charleston, hired technicians and contracted with an archivist to process the Church’s earliest records, dating from its founding in 1753 by German settlers. Approximately 30 cubic feet of materials were organized and processed and re-housed. The church purchased shelving for the storage of the collection and microfilmed the more heavily used items. The collection includes vestry minutes, burial records, property records, church organizations minutes, 1755-1940. In addition, some original church plats were conserved. A MARC record describing the collection was drafted and submitted to NUCMC. Copies of the finding aids and the microfilm are available at the Charleston County Public Library. The 11 rolls of master negative microfilm are stored at the Charleston County Records Center. 1998 Grant: $3,250.

Saint Matthew's Lutheran Church, Charleston, employed volunteers, working under the supervision of a consultant, to develop archival policies and to inventory, organize, and rehouse records. The forty-eight cubic feet of records include documentation of the church's primary functions from its foundation by German immigrants in the early nineteenth century. 1996 Grant: $1,900.

St. Matthew’s Lutheran Church, Charleston, microfilmed its baptism, confirmation, marriage, and burial records, 1840-1971; treasurer records, 1921-1943; council minutes, 1840-1971; and cemetery records, 1860-1887. This was the first German congregation to settle in South Carolina, and its earlier minutes are recorded entirely in German. The 9 rolls of microfilm negatives are stored at the Charleston County Records Center, and the film copies are available for research at the Church. The grant completed work begun in the first regrant program, which established an archives program. 1997 Grant: $2,000. Spent: $1,700.

Saint Philip's Episcopal Church, Charleston, hired a consultant to assist in organizing the church's archives, developing written policies, and microfilming and photocopying some of the church's heavily used records from the eighteenth and nineteenth centuries. Four rolls of microfilm were deposited with the County Library and the South Carolina Historical Society for public access. The original records were placed in acid-free boxes and folders. With its own funds, the church purchased shelving to house the archival holdings. The archivist and an assistant attended the SHRAB's archives institute. 1995 Grant: $1,260.

A follow-up grant to St. Philip's completed the microfilming of the remainder of the church's historically-valuable records, including marriage registers, burial records, wardens' minutes and others, dating from the colonial era into the twentieth century. As a result, an additional three rolls of microfilm are now available at the County Library and at the South Carolina Historical Society. The consultant has continued working with the church's archives committee to process the remaining materials. 1996 Grant: $2,300.

† South Carolina Historical Society, Charleston, received funding for preservation activities relating to the society's manuscript collections. 1977 Grant: $11,621.

† South Carolina Historical Society, Charleston, received funding to hire a consultant to review current descriptive policies and to make recommendations concerning increased access to the society's manuscript collections. 1991 Grant: $3,080.

† South Carolina Historical Society, Charleston, received funding to improve access to 367 manuscript collections pertaining to agriculture, commerce, and culture in South Carolina from the 18th, 19th, and 20th centuries. Includes production of MARC cataloging records. 1996 Grant: $32,670.

South Carolina Historical Society, Charleston, trained archivists in arrangement and description techniques and standard practices. Fifteen archivists from eight institutions attended the two-day class, which provided hands-on experience in describing archival material using the MARC-AMC format and in data-entering, employing a program designed by the instructor. All participating institutions received free copies of the program to begin automating access to archival descriptions at their repositories. 1996 Grant: $900.

South Carolina Historical Society, Charleston, processed one of its largest and most significant collections, the 53 cubic feet of the Mitchell and Smith Law Firm records and the L. Mendel Rivers Papers, 1940-1970. The Mitchell and Smith Law Firm records reflect some of the more significant businesses and economic developments in the Low Country, 1866-1919, including coverage of prominent planters and residents of Edisto Island; the Liberian Exodus Joint Stock Steamship Company; the bankruptcy of the SC Interstate and West Indian Exposition; and, cases concerning cotton mills, phosphate mining, railroads, and shipping. The L. Mendel Rivers Papers deal with the family life and career of a prominent South Carolina Congressman, 1905-1970. Seven MARC records were drafted and are available online in their in-house catalog and over the Internet @ http://www.schistory.org/library/catalog/mbrowse.html. Volunteers assisted the grant-supported archivist. 1997 Grant: $7,000.

South Carolina Historical Society, Charleston, South Carolina Historical Society, Charleston, received funds to purchase eight, five-drawer steel cabinets in which to store unprocessed maps and plats. The Society also purchased with grant funds 327 oversized archival storage folders and rolls of acid-free liner paper for the unprocessed maps and plats. Two volunteers moved unprocessed maps and plats into the new folders and map cases pending processing. 2004 Grant: $4,470. Cash Match: $1,573.. In-kind Match: $4,325.

A follow up grant to the South Carolina Historical Society, Charleston, provided funds to hire an archivist to assist with the storage and cataloging of oversized materials. These include maps, plats, and other large format manuscript items, dating from the early 1700s to the late 20th century. A full survey was conducted, cataloging of 5,000 oversized items completed, and a searchable database of the material created. There has been an increase in the requests and use of these items that once were rarely asked for. 2005 Grant: $3,000. Spent: $2,100. In-kind Match: $785.

Stella Maris Roman Catholic Church, Sullivan's Island, houses the records of a church which served Fort Moultrie's garrison from the early nineteenth century, including sacramental registers, photographs, vestry minutes, and church bulletins. The church hired a consultant to train its volunteers to organize twenty-four cubic feet of archival materials, to rehouse the records in archival containers, and to film them for preservation. The six rolls of microfilm are available for research at the Roman Catholic Diocese and at the South Carolina Historical Society. 1995 Grant: $2,115.

Town of Lincolnville received funding for a position to inventory records so that
records retention schedules could be developed and to microfilm historically valuable records if funds permitted. Specific schedules were developed for 39 series covering 38.60 cubic feet of records. One roll of Ordinances and Minutes (1989-1990) was microfilmed. 1991 Grant: $2,000. Spent: $1,262.

GEORGETOWN COUNTY

Georgetown County Public Library established an archives program for their historical records collection. A consultant assisted in developing written policies for the Library's archives program and oversaw the inventory and rough sort of the collections. The Library's reference librarian attended the SHRAB's archives institute; several staff members attended a SHRAB-sponsored workshop on archival arrangement and the MARC-AMC format. As a result of the publicity regarding the grant award, the Library received over forty cubic feet of records of private businesses in the Georgetown area. These materials had been stored away in the basement of the courthouse since the 1930's. 1996 Grant: $1,500.

Georgetown County Public Library organized and processed the largest collection in their archives, the 20 cubic feet of Bank of Georgetown records 1891-1936, with a first round grant. The funds covered the costs of supplies, the services of a processing archivist, attendance by staff at two archives workshops, and the sponsorship of a workshop on the care and handling of archival materials (attended by 15 individuals). As a result of the grant, the Library developed the necessary collecting policy, established an archival program, and opened a significant collection for research. A MARC description of the general collection was listed on OCLC, and a more detailed finding aid is now available. 1997 Grant: $5,000.

A follow-up grant supported the microfilming of the Bank of Georgetown records and the Library’s earliest materials, including minutes of the Library Society, 1785-1811, for security. The 33 rolls of microfilm negatives are stored at the South Carolina Department of Archives and History. As a condition of the grant, the Library sent its reference librarian for two weeks of study with the Department of Archives and History’s conservators to learn how to care for the Georgetown archival collections. The Georgetown County Library provided a $250 cash match to complete the microfilming. 1998 Grant: $4,343.

Georgetown County Public Library was awarded funds to purchase archival supplies to properly house and preserve approximately 20 cubic feet of mixed collections as well as disaster supplies for an emergency response kit and for half the cost of a flat file base for an existing map case. 2009 Grant: $2,478.30.

HORRY COUNTY

City of Conway received funding for a position to inventory records so that retention schedules could be developed. Specific schedules were developed for 269 series covering 726.831 cubic feet. Eight rolls of microfilm were produced for Ordinance Index Cards (1984-1992), Ordinance Books (1984-1992), Cemetery records (1977-1992), Minute Books (1979-1993), Board of Appeals Minutes (1980-1992), Planning Commission Minutes (1968-1992), and Annexation Files (1956-1992). 1991 Grant: $2,000.

City of North Myrtle Beach received funding to microfilm historically valuable records after retention schedules were developed. Specific schedules were developed for 96 series covering 372.59 cubic feet of records. Fourteen rolls of microfilm were produced for City Council Minutes (1958-1991), Ordinances (1968-1987), and Resolutions (1966, 1969- 1987). 1991 Grant: $2,500.

Green Sea Baptist Church, Green Sea, hired an archivist to help their volunteers organize their historical records and to develop records retention schedules for contemporary records. Records of the church include a series of annual histories published for the congregation by the church members. In all, twenty-one series were organized and described, documenting church membership, mission work, and the spread of its congregation in the Pee Dee region of the state, 1807-1977. Approximately 20 cubic feet of material were arranged, housed in acid-free material, and described using archival supplies purchased with grant funds. Furman University provided a portion of the project cost sharing by microfilming 15 cubic feet of records. The 15 rolls of master negative microfilm and research microfilm copies are stored at Furman University’s Baptist Collection. Records retention schedules for new records are now in place, a disaster plan was drawn up, and a cache of disaster recovery supplies was purchased. 1998 Grant: $4,000.

Town of Surfside Beach received a grant to fund a position to inventory records so that retention schedules could be developed. Specific schedules were developed for 86 series covering 318.30 cubic feet of records. Four rolls of microfilm were produced for Resolutions (1972-1991) and Town Council Minutes (1964-1993). 1991 Grant: $1,500.

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DISTRICT 2
Total: $47,174

U.S. Representative Joe Wilson

ALLENDALE COUNTY

Town of Allendale received funds for a position to inventory records so that retention schedules could be developed. Specific schedules were developed for 177 series covering 224.24 cubic feet. Twelve rolls of microfilm were produced for Tax Digests (1932-1991), Town Council Minutes (1927-1988), Ordinances (1936-1992), Resolutions (1979-1992), Deeds (1907-1968), Easements (1977-1992), State and Local Government Information Reports (1984), Community Date (1978), Special Reports (1967-1980), Water Sewer Audits (1965-1980), and Audit Reports (1946-1992). 1991 Grant: $1,800. Spent: $1,692.

BARNWELL COUNTY

Barnwell County was awarded a grant to fund a part time position to inventory and appraise records in the offices of the Probate Judge and Clerk of Court and work with staff of the Department of Archives and History to prepare records retention schedules. The funds were also to be used to determine conservation needs and microfilming applications, and to pay for conservation work as much as funding permitted. The position was funded and the records of the Probate Judge and Clerk of Court were inventoried. Because of excess funds, 7 offices were inventoried in addition, and records retention schedules were prepared for all offices. The South Carolina Clerk of Court manual covers 40 series and 130.6125 cubic feet of records inventoried; the Supreme Court Order of February 1990 covers 37 series and 219.8675 cubic feet of records. Specific schedules were prepared for 137 series covering 594.2675 cubic feet of records. Fourteen rolls of microfilm were prepared for the Probate Estate Files (1866-1898) and Minutes of the Governing Body (1951-1990). 1990 Grant: $3,000. Spent: $2,979.

BEAUFORT COUNTY

Beaufort County Public Library received funds to arrange, preserve, and catalog the Bryne Miller Papers,1955-2003, and the Ciehanski Papers,1980-1984. The Miller collection documents the work of Bernice Rosalie Miller a.k.a. “Byrne” Miller, who introduced dance as an artistic expression into the Beaufort County public school system in the late 1960s and founded the Byrne Miller Dance Theater in 1971. The Ciehanski collection documents the activities and opinions of Nancy Ciehanski, a local political activist, of the political environment leading up to the first municipal election held for the Town of Hilton Head on August 14, 1983. The grant funds were used to purchase supplies to properly house these collections. In all, the project provided access to 8 cubic feet of records and 11 scrapbooks, 5 composition books, 3 ledgers, 6 photograph albums and 301 loose photographs, 1 videotape and 210 performance posters, all of which had previously been unavailable to researchers. Descriptions of both collections were entered on the library’s online catalog. 2004 Grant: $850. Spent: $811. In-Kind: $2,753.

Beaufort County Public Library was awarded funds to process and preserve 40, 18-gallon tote boxes of photographs, negatives, film, slides, pamphlets, brochures and other paper ephemera associated with Lucille Haselle Culp and her photography business, Palmetto Studios, 1941 to 1981. 2008 Grant: $9,800.

HAMPTON COUNTY

Hampton County received funds to microfilm the County Commissioners Minute Book, 1888-1904, the earliest surviving record of the governing body’s deliberations in this county established in 1878. Also filmed were Auditor’s Tax Duplicates from 1882-1920, with selected Treasurer’s Duplicates substituted for Auditor’s books that were missing. These Duplicates are important in documenting land ownership and the payment of real property taxes in the early years of the county’s existence. In all about 12 cubic feet of records were microfilmed on 41 microfilm rolls. Microfilm copies were donated by the county to the Town of Hampton Museum, the Hampton County Museum, and the county library. The Hampton County Museum paid for the handwritten minutes to be transcribed in for ease of research. 2005 Grant: $4,350 In-Kind Match: $2,000.

Hampton County was awarded funds to microfilm Treasurer’s Tax Duplicates, 1921-1960, and pay half of the cost of a fireproof storage cabinet. 2009 Grant: $7,150.

Hampton Museum and Visitors Center hired a preservation consultant to help them assess the needs of their collections. The consultant also helped the HMVC develop archival policies and a disaster plan. Staff and volunteers of the Museum attended a workshop on MARC description, participated in developing the disaster plan, inventoried the collection, and prioritized needs. As a result of the project, the City of Hampton made major repairs to the building to stabilize the roof and the building’s brickwork. Major repairs to the HVAC system were also made. The local newspaper transferred its photographic collection to the Museum during the course of the project. 1997 Grant: $1,200.

A follow-up grant supported the proper storage and description of the HVMC’s more than 4,000 photographic images from the morgue of the Hampton County Guardian, 1930-1996, documenting the economic, social, and political life of this primarily agricultural county. Nearly 2,300 descriptions were entered into the Museum’s in-house database, and a MARC description of the collection was sent to NUCMC. The City of Hampton provided a $3,000 cash match toward project clerical support, consultant fee, and archival supplies. 1998 Grant: $3,000.

JASPER COUNTY

No Grants Awarded.

LEXINGTON COUNTY

City of West Columbia received funding for position to inventory records so that retention schedules could be developed. Specific schedules for 194 series covering 788.02 cubic feet of records were developed. 1991 Grant: $3,000.

Town of Lexington received funding for a part time position to inventory and appraise town records and work with the Department of Archives and History to develop records retention schedules. Specific schedules were developed for 60 series covering 215.575 cubic feet of records. 1990 Grant: $2,000. Spent: $753.

Town of Pelion received a grant to fund positions to inventory records so that retention schedules could be developed and to microfilm historically valuable records if funds permitted. Specific schedules for 45 series covering 58.26 cubic feet were developed. Eight rolls of microfilm were produced for Town Council Minutes (1946-1992), Audit Reports (1957-1991), Cemetery Files (1963-1976), Seeds (1923-1992), Ordinances (1977), Deeds and Ledgers (1973-1991), and Financial Ledger Books (1973-1992). 1991 Grant: $1,500. Spent: $1,490.

RICHLAND COUNTY

Beth Shalom Synagogue, Columbia, hired an archival consultant to train an intern for the arrangement and description of the records of this orthodox synagogue and school established in 1907. (Volunteers were also trained in archival policies and practices to continue the program after the grant ended.) The intern worked under the consultant's supervision to process fifteen cubic feet of materials related to the founding and administration of the synagogue, its religious school, a daily Hebrew School, and a Sunday School. Records of the women's civic organization established by members of the synagogue are also included. Volunteers helped with the initial sorting and the identification of persons named and pictured in the collections. Basic preservation of the collection included rehousing and photocopying. Volunteers also contributed time in translating and transcribing some of the early minutes, which are in Hebrew. Work on almost all of the collection's primary series were completed under this funding. 1995 Grant: $1,500.

A follow-up grant was awarded to Beth Shalom Synagogue to complete the work of arrangement and description of these materials. A detailed finding aid was created and a collection- level MARC-AMC format description were drafted. The materials are now available for research. 1996 Grant: $450.

Saint Michael and All Angels Episcopal Church, Columbia, established an archives and record management program. An archivist consultant assisted in the development of policies and records retention schedules. Also included in the project was the drafting of a religious archives and recordkeeping manual by the consultant, which was used in the Episcopal Diocese of Upper South Carolina project (see # 15, above), and later published by the SHRAB. Grant funds were also used to purchase archival supplies to house the collection of the church. During the course of the project 35 cubic feet of archival records were arranged, described, and housed, and the church sponsored two workshops for the diocese on establishing church archives. Volunteers processed the materials and assisted in records retention scheduling. 1998 Grant: $4,000.

Vietnam Veterans of South Carolina, Columbia, contracted with an archivist to process the organization’s 12 linear feet of records, 1961-1999, and to arrange for their microfilming. The processed and microfilmed records concern the Vietnam Veterans’ lobbying efforts and community activities, since 1986, and include financial records, photos, biographies of veterans, and correspondence. The single camera negative roll is stored at the University of South Carolina South Caroliniana Library for security. As part of the project cost sharing, the organization promised to set up a web site to provide electronic access to the collections. It is now under construction. 1997 Grant: $7,400. Spent: $4,999.

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DISTRICT 3
Total: $243,202

U.S. Representative J. Gresham Barrett

ABBEVILLE COUNTY

Abbeville County received funding for an inventory analyst position and to develop retention schedules. Historically valuable records were to be microfilmed and limited conservation was to be performed if funds permitted. The efforts of the analyst hired resulted in 79 specific records series covering 336.228 cubic feet of records. In addition, 35 series covering 479.372 cubic feet of records were inventoried for the Clerk of Court and are covered by the South Carolina Clerk of Court manual; 25 series covering 110 cubic feet of records were inventoried for the Probate Judge and are covered by the South Carolina Supreme Court Order of February 1990; and 33 series covering 633.32 cubic feet of records were inventoried for various county offices and are covered by the County General Schedule Regulations. 1991 Grant: $4,500. Spent: $4,479.

The county received a follow-up grant to microfilm historically valuable records, resulting in the preparation of 24 rolls of microfilm. Conveyance Books (1991-1993), Plat Books (1991-1993), General Sessions Journals (1873-1907), Common Pleas Journals (1873-1900), Index to Common Pleas Journals (1873-1888), Inventory, Appraisement, and Sales Book (1830-1834), Charter Book (1887-1900), Receipt Book (1854-1890), Minute Book (1910-1933), Sales Book (1859-1868), Abstracts of Burnt Judgments and Decrees (1865-1886), Abstracts of Burnt Conveyances, Mortgages, Etc. (1817-1882), Indexes (Direct and Indirect) to Abstracts of Burnt Judgments and Decrees, and Indexes (Direct and Indirect) to Equity matters (1817-1886). 1993 Grant: $2,175.

Abbeville County was awarded funding to purchase shelving and acid-free boxes and to hire special project staff (3) to carry out work that will include an inventory of older records and work toward consolidating records storage in a central location. 2008 Grant: $8,488.

Erskine College and Theological Seminary, Due West, had a major backlog of historically valuable college records at risk in a large attic and about 100 cubic feet of manuscript and archival materials stored in overcrowded vaults in the library. The college administration insisted they had no room available for an archives. The college library hired an archival consultant to assess the materials and the need for an archives. The consultant worked with a volunteer records management consultant (from the Department of Archives and History, and who also was an Erskine College graduate) to set up a records program, scheduling all the college's records series for disposition. The consultants persuaded the administration to support the construction of an archives area and to implement the records schedules. A number of significant series were identified for preservation filming. The college archivist received training at the SHRAB's archives institute. 1995 Grant: $2,411.

A follow-up grant was awarded to the college for a project to carry out the consultants' recommendations. The college library developed a disaster plan, an engineering firm developed the structural plans for the construction of an archives facility, the college president's records and another fourteen significant series (totaling over 100,000 pages) were microfilmed, and nearly thirty cubic feet of materials were rehoused in archival containers. The college has not yet committed to construction of the recommended archival facility. 1996 Grant: $5,500.

Erskine College and Theological Seminary, Due West, completed the microfilming of its most significant records series, including the records of President J. M. Lesesne, 1954-1966, the minutes of the Board of Trustees, the alumni directory, the minutes of the General Synod, and the papers of James Pratt, 1910-1954. Thirty-two rolls of microfilm were produced, with the master negatives stored with the University of South Carolina. Erskine College now has adequate space and shelving for the College archives. Modern records have been scheduled for proper disposition. 1997 Grant: $3,000.

AIKEN COUNTY

Aiken County was awarded a grant to fund a part time position to inventory and appraise county records and work with Department of Archives and History to prepare records retention schedules. Schedules were prepared for 277 specific series and 3486.40 cubic feet of records. The South Carolina Clerk of Court manual covers 30 series and 1162.80 cubic feet. The analyst hired is now a permanent full time employee of the Aiken County Information Services department and has done further inventory work. In addition, the county has converted an old library into a records storage center. 1990 Grant: $4,800. Spent: $4,578.

City of Aiken received funds to microfilm City Council Minutes, Ordinances, and other historically valuable records and for limited conservation. Seventeen rolls of microfilm were produced for the Minute Books (1842-1864, 1877-1946). Some conservation was done to the Minute Books. 1991 Grant: $2,000. Spent: $1,578.

ANDERSON COUNTY

No Grants Awarded.

EDGEFIELD COUNTY

Edgefield County received grant funds for a part time position to inventory and appraise county records and work with the Department of Archives and History to develop records retention schedules and recommend records policies and procedures. Specific schedules were prepared for 174 series covering 902.985 cubic feet of records. Thirty-one series and 204.655 cubic feet of Clerk of Court are covered by the South Carolina Clerk of Court Manual. 1990 Grant: $3,000. Spent: $1,825.

In a follow-up grant, twenty-six rolls of microfilm were produced for Estate Files (1905-1939), County Council Minutes (1889-1928, 1968-1985), and Ordinances and Resolutions (1980-1987). 1991 Grant: $3,296.

Edgefield County Historical Society hired a preservation consultant to provide advice on a photographic collection, to help develop a disaster preparedness plan, and to purchase archival supplies to properly rehouse the Society materials. The Society's twenty-one cubic feet of holdings relate to local history from 1894 to 1990, and include the private papers of authors, politicians, prominent families, and the records of local businesses. The photographic collection was organized and rehoused, and a finding aid was created. A brochure publicizing the Society's collections for research was published. Three MARC-AMC format descriptions were completed. 1996 Grant: $1,100.

Edgefield County Archives received funds to arranged and describe 33 cubic feet of previously unarranged loose papers. These records, dating from 1770 to around 1900, had become separated at some point from their “parent” record series and were discovered in 2001. Significant from both a genealogical and historical standpoint, the recovered cache included estate papers, criminal case files, and coroner’s inquisitions. Grant funds were used to hire a part-time staff member as project manager to identify, arrange, and index the records under the guidance of a consultant. 2004 Grant: $10,000 Cash Match: $5,796 In-kind Match $3,465.

A follow up grant was awarded to the Edgefield County Archives for the microfilming of the 33 cubic feet of Miscellaneous Records and their accompanying indices that were prepared during the first cycle project. Also duplicated on film were the Fall Term 1830 General Sessions Docket, the 1891 Town Census book, and the Shultz-Hamburg document binder. In all, over 55,000 images on 44 microfilm rolls were produced. 2005 Original Grant: $4,999. Additional SC SHRAB Funds: $1,300. Spent: $6,299. Cash Match: $501. In-Kind Match: $2,487.
 

GREENWOOD COUNTY

No Grants Awarded.

LAURENS COUNTY

Laurens County received funds for a part time position to inventory county records and work with the Department of Archives and History to develop records retention schedules. The immediate area of interest was on the records in storage in an old school building. Specific schedules were developed for 58 records series covering 1234.04 cubic feet of records. The South Carolina Clerk of Court manual covered 13 series and 46.07 cubic feet of Clerk of Court records. All of the records of the old school building were inventoried and scheduled. 1990 Grant: $3,000. Spent: $2,967.

Presbyterian College Archives, Clinton, contracted with an archivist and purchased supplies to set up the College archives. The archivist established program policies and processed the 66 cubic feet of archival materials related to the Presbyterian Church in South Carolina and the foundation and life of the Presbyterian College since 1880. The College library supplied student assistants to help with the work. In addition, the archivist surveyed current records and scheduled their retention in order to secure the transfer of archival materials in the future. 1998 Grant: $5,000.

Presbyterian College Archives, Clinton, Clinton, received funds to process and preserve two manuscript collections totaling 9 cubic feet: The Bee-Mail Letters, 1943-1947, a collection of letters from Presbyterian College servicemen who served during World War II, and the Jackson-Arnold Collection, a collection of nineteenth-century documents and images concerning Thomas J. “Stonewall” Jackson and related families. Grant funds were used to pay the salary of a part-time archivist and to purchase supplies for re-housing the collections. Processing of the Jackson-Arnold Collection was not completed during the grant period, but 300 folders were sorted, inventoried, arranged, and re-housed. 2004 Grant: $5,000. Cash Match: $1,321. In-kind Match: $4,315.

Presbyterian College Archives, Clinton was awarded funds to increase part time staff hours to process the photos associated with the Jackson/Arnold collection and the documents of the Jones/Raynal collection and for the coordination of preservation microfilming of The Southern Presbyterian, a theological publication produced in Georgia and South Carolina, 1848-1904. 2008 Grant: $4,784.

MCCORMICK COUNTY

McCormick County Arts Council has a substantial collection of materials documenting folklife studies in the county and the Council's organizational records, amounting to twenty-one cubic feet. The Council hired an archivist to help write archives policies and to train the staff in archival standards and practices. A group of representatives from community organizations and the Council--working with the archivist--established a county archives. An archivist was recruited from the community to process the collections; she attended the SHRAB archives institute and began processing the Council's holdings. 1996 Grant: $770.

A follow-up grant was made to complete processing the Council's holdings. A part-time archivist worked with a technical assistant to arrange, describe, and properly house the materials. The project came in under budget, by $772. 1997 Grant: $4,925.

OCONEE COUNTY

St. John's Evangelical Lutheran Church, Walhalla, hired an archival consultant to inventory historically-valuable church records, dating from the 1850's, draft policies, and supervise records transfer and storage (in fireproof cabinets purchased by the church). The twenty-five cubic feet of records, including church bulletins, minute books, treasurers' volumes, blueprints, and photographs were also microfilmed. (The microfilm is available for use at the State Archives.) A collection-level MARC-AMC description was drafted. The project came in under budget by $531. 1995 Grant: $2,800.

Town of Walhalla received funding for a part time position to inventory and appraise town records and work with the Department of Archives and History to develop records retention schedules and to microfilm all Town Council Minutes. Specific schedules for 87 series covering 328.226 cubic feet of records were developed. Five rolls of microfilm were produced for Town Council Minutes (1856-1873, 1910-1920, 1928-1952, 1960-1989), Ordinances (1922-1957), Cemetery Records (1901-1985), and Commissioners of Public Works Minutes (1936-1939). 1990 Grant: $2,503. Spent: $2,309.

PICKENS COUNTY

Central Heritage Society, Central, hired a consultant to educate the Society's Board on the nature and importance of an archives program. The Society also hired a part-time archivist to process and describe its twenty cubic feet of holdings reflecting the development of small mill towns and mercantile business in the upstate of South Carolina. Three MARC-AMC format descriptions were drafted. In addition to the activities related to its own holdings, the Central Heritage Society sponsored a workshop on the storage and handling of archival materials to train volunteers and other interested individuals; fifteen people attended the workshop. 1996 Grant: $1,000.

Central Heritage Society, Central, completed processing its major collections, about 16 cubic feet of material, and created finding aids for the Morgan and Max Perry Collections. These collections reflect life in a small mill town in the South in the late nineteenth and early twentieth century. The papers document the town’s transformation into a bedroom community for nearby Clemson University. Max Perry was the mayor of Central and active in the development of Clemson’s economic and academic growth. The Morgans were a prominent local business family, and their fortunes mirror the fate of the local mill. This grant completed the work begun with a grant in the SHRAB’s earlier regrant program. 1997 Grant: $1,720. Spent: $1,642.

Clayton Room Collection at Southern Wesleyan University, Central, hired a part time archivist to arrange and describe holdings relating to local political figures, including the career of the first woman to be appointed to a statewide office in public education; local genealogical resources; and growth and development of the upstate community. One MARC-AMC format description was drafted. 1996 Grant: $500.

Clayton Family Research Center at Southern Wesleyan University, Central, completed arrangement and description of most of its collections, 1796 to 1950, begun under the SHRAB’s first regrant program. The nearly 16 cubic feet of records covered by this grant include the papers Christine Clayton (1890-1968), the state’s first female Commissioner of the South Carolina Industrial Commission. Also included are plats, maps, deeds and tax records related to Upstate properties, and photographs, personal correspondence and financial papers, dating from 1775, of the Clayton family who were prominent in education, business, and state politics. 1997 Grant: $1,000.

† Clemson University received funding for the first year of a project to develop a records management and archival program for the university. Clemson is one of two state-supported universities in South Carolina and is a center for research in agriculture and textile technology. 1985 Grant: $22,890.

† Clemson University received funding for the second year of a project to develop its archival and records management program. 1986 Grant: $27,070.

† Clemson University received funding to arrange, describe, and selectively microfilm approximately 630 cubic feet of textile records dating from 1879 to 1988. 1991 Grant: $71,689.

Clemson University-Digital Initiatives and Information Technology Unit (DIIT) was awarded funds to convert approximately three hundred manuscript finding aids and one hundred University Archives finding aids to Encoded Archival Description. Grant funds will be used to hire a vendor to complete the conversions. 2009 Grant: $10,000.

Clemson University Library, Special Collections, re-processed and described its earliest accessions, approximately 25 cubic feet of papers and 13 rolls of microfilm, including the John C. Calhoun Papers (1784-1980, bulk dates, 1802-1850). Clemson University hired a temporary archivist to re-house the materials in acid-free containers, correct arrangement problems, and create useful finding aids. Sixty-eight MARC descriptions created and 129 authority records were submitted to the Clemson online catalog and OCLC. Because of their work on the project, the Clemson staff discovered and corrected a number of problems with the descriptions in several other older accessions. The project took the University longer than they had anticipated, and the University funded the temporary archivist for two more months beyond the grant period to complete the work. 1997 Grant: $5,000. Spent: $4,715.

Clemson University Library, Special Collections, received funds to arrange, describe, and prepare MARC records for three collections documenting underrepresented communities. The three collections include 214 audio tape recordings (recorded between 1959 and the 1990s), 5 VHS cassettes, and approximately 200 photographs from the Daniel Wegner Oral History Collection, the Town of Calhoun - South Carolina Oral History Collection, and the Black Heritage in the Upper Piedmont of South Carolina Project. The collections document South Carolina mill village life, a rural community that grew around John C. Calhoun’s plantation, and black communities in the upstate. Grant funds were used to pay for the majority of the salary and fringe benefits of a project archivist to complete the processing. 2004 Grant: $5,000. Cash Match: $2,500. In-kind Match: $5,000.

A follow up grant was awarded to Clemson University Libraries, Special Collections, to process, create finding aids, prepare MARC records, and re-house three additional collections of tape recordings and ephemera. The grant enabled improved access to and preservation of 89 audio recordings from the Women Themselves: Women’s History Sketches for a Radio Series (1979-1980), the Kevin J. Morris Oral History Collection, 1996-1997, and the University Archives’ College of Architecture Departmental Records, R. Buckminster Fuller, 1932-1967. The collections document South Carolina women, technical education in the state, and the history of architectural education at Clemson. Grant funds were used to pay for the majority of the salary and fringe benefits of a project archivist to complete the processing. 2005 Grant: $2,197. Cash Match: $1,099. In-kind Match: $2,197.

Clemson University- Special Collections Unit was awarded funds to hire a student assistant to process approximately 7.5 cubic feet of records from the 1960s through the 1990s of the Clemson Chapter of the Council on Human Relations and the Clemson Child Development Center and to purchase acid free folders for preservation of the collection. 2009 Grant: $1,592.

Pickens County received funds to hire a part time position to inventory and appraise county records and to work with the Department of Archives and History to develop records retention schedules. Initial emphasis was to identify records of permanent value, especially in storage, and to recommend appropriate actions, such as conservation and/or microfilming. The storage areas were inventoried, and several records were sent to the South Carolina Archives Conservation Lab from the Clerk of Court's office for conservation. In the grant application, Pickens County stated that they will fund and build an adequate archives building for storage and continuation of a records management program and will fund future archives positions. 1990 Grant: $3,750.

During a follow-up grant, the inventory was continued and additional retention schedules were developed. Specific schedules were prepared for 357 records series, covering 2948.80 cubic feet of records. In addition, 39 series covering 548.35 cubic feet of Clerk of Court records are covered by the South Carolina Clerk of Court manual and 23 series covering 369.81 cubic feet of Probate Court records are covered by the Supreme Court Order of February 1990. Nine rolls of microfilm were produced for the Court of Equity Minutes Books (1832-1842), Court of Equity Sale Book (1841-1859), Common Pleas Journal (1843-1857, 1885-1892, 1899-1907), Board of Commissioners Minute Books (1854-1859, 1891-1932), Book of Accounts (1838-1841), Book of Claims (1881-1892), County Council Minute Books (1970-1992), and County Council Ordinances (1971-1972). 1991 Grant: $3,000. Spent: $2,973.

Southern Wesleyan University Archives, Rickman Library, Central, selected, identified, arranged, and re-housed a collection of 500 photographs and 1550 slide images that document the history of the University, the town of Central, and the Wesleyan churches in the upstate. Photocopies of the images were created and 30 to 40% of the best images were scanned on to CD-ROMs for future access through the online catalog. As a result of the project, the college has access to its photographic history for use in the upcoming heritage project. The archives is soliciting additional images to fill in the gaps in its collections. 1997 Grant: $3,000.

SALUDA COUNTY

No Grants Awarded.

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DISTRICT 4
Total: $20,727

U.S. Representative Bob Inglis

GREENVILLE COUNTY

City of Greenville received funding for the microfilming and restoration of Council Minutes and for the microfilming of Ordinances and Resolutions as funds permit. Twenty-one rolls of microfilm were produced for City Council Formal Minutes (1911-1990), City Council Ordinances (1911-1990), City Council Informal Minutes (1970-1985), City Council Resolutions (1947-1990), City Council Committee Minutes (1985-1990), City Council Workshop Minutes (1985-1990), City Council Minutes Index (1949-1980), City Council Minutes Index (1947-1948), and City Council Minutes (1845-1926).
1991 Grant: $4,000. Spent: $2,980.

City of Mauldin received funds to microfilm historically valuable records after retention schedules were developed. Specific schedules were developed for 19 series covering 250.50 cubic feet of records. Four rolls of microfilm were produced for Resolutions and Ordinances (1979-1992), Minutes (1959-1992), and Ledger Book (1964-1992). 1991 Grant: $500. Spent: $376.

Greenville County Historical Society sorted and selected of significant images from the extensive William B. Coxe Collection. Coxe was a professional photographer who was active in the Greenville area during the early part of the twentieth century. His work documents the textile mills and mill towns in the area, the growth of Greenville into a prosperous industrial and financial center, and the social and economic life of the African American community in the Upstate. The Society planned to select, digitize and describe the most significant images in this collection of more than 100,000 negatives. During the course of the project, the Society realized how significant the collection was and that a large body of decomposing nitrate and acetate film had to be preserved. The Society redirected the grant funds to improving the physical and intellectual access to the collections. An archivist was hired to develop written policies and to survey the materials, sorting out the more significant images for preservation and access. The project continued into the second cycle of the SHRAB regrant, carrying over $800 originally intended for scanning significant images. 1997 Grant: $2,000.

The Society received a follow-up grant to create more negatives and prints and sort and describe a larger number of images. To do this, the Society raised $5,000 as a cash match for the project. Four volunteers culled 959 of the collection’s most significant nitrate negatives for prints and duplicate negatives. The images were cataloged and re-housed at the Society’s new headquarters in fireproof cabinets and better environmental conditions. The negatives were stored at the State Archives. Another 567 polyester-based negatives were made from nitrate originals. The new negatives were cataloged and re-housed with the main collection at Bob Jones University. The project created an awareness of the Coxe Collection’s importance and need for additional preservation; they are planning to raise funds for its further preservation. 1998 Grant: $7,500.

Greenville Cultural Exchange Center hired a consultant to develop archival policies and to inventory the collection; a librarian was to be paid to do cataloging work. The collection survey revealed that the majority items in the collection were print and that the manuscript materials are minimal. Based on the inventory, the SHRAB opted not to provide further grant funding for a second round grant for the GCEC. Though the GCCEC is a valuable resource for research in Greenville community, it is not yet prepared to develop substantial manuscript holdings. 1998 Grant: $1,500. Spent: $1,002.

SPARTANBURG COUNTY

City of Spartanburg received a grant to search for and purchase software to index the City Council Minutes. An Agenda Indexing Systems from United Systems Technology, Inc. was purchased. This system will be used to store and retrieve City Council Minutes and other legal documents in a timely and efficient manner. This system is accessible to other departments because the system runs on the City's AS400 Mainframe System. The City will index Minutes after each City Council meeting, and will set goals to index a certain number of minutes each month to get previous minutes on the system. The city also plans to index Contracts, Agreements, Resolutions, and Ordinances (this is a long term goal). Indexing of the City Council Meeting Minutes began at the November 9, 1992 City Council Meeting. 1991 Grant: $2,500.

City of Woodruff received grant funds for a position to inventory records so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were developed for 92 series covering 228.261 cubic feet of records. Five rolls of microfilm were produced for City Council Minutes (1940-1993). 1991 Grant: $1,500. Spent: $1,469.

Converse College, Spartanburg, a women's college founded in 1889, set up a records management program as part of a strategy to identify archival records. The college archivist developed written collections policies as a prerequisite of the grant. The grant funds were used to hire a records management expert to train the archivist and student workers in developing records schedules for all the college's records. As a result of the project, nearly 600 cubic feet of records have been identified for archival retention. 1995 Grant: $900.

Wofford College, Sandor Teszler Library, Spartanburg, received funding to re-house archival photographic collections, ca. 1870-1990 (bulk dates 1880-1930), documenting the history of Wofford College and a portion of Spartanburg County. Included are images of students, faculty, student clubs, athletics teams, campus scenes, and historic buildings and people in Spartanburg County. Grant funds were used to purchase the archival supplies and to fund two student assistants to re-house approximately 1,060 photographs and to create an inventory list of the re-housed photographs. 2004 Grant: $2,000. Cash Match: $119. In-kind Match: $2,230.

UNION COUNTY

No Grants Awarded.

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DISTRICT 5
Total: $159,893

U.S. Representative John M. Spratt

CHEROKEE COUNTY

Limestone College A. J. Eastwood Library was awarded funds to hire a consultant, project assistant and purchase archival supplies to improve preservation and access to the records of Dr. Thomas and William Curtis, founders of Limestone College 1845-1899, 3 cubic feet, Lee Davis Lodge Papers, college President 1899-1922, 3 cubic feet, and other institutional collections. 2008 Grant: $4,010.

Town of Blacksburg received funds for a position to inventory records so that retention schedules could be developed. The Cemetery Records were to be arranged and indexed. Specific schedules were developed for 118 series covering 174.80 cubic feet of records. Nine rolls of microfilm were produced for the Audit Reports (1921-1992), Town Council Minutes (1899-1992), Public Works Minutes (1943-1958), Ordinances (1987), and Maps and Drawings (1962-1992). The town is arranging the Cemetery Records on its own time. 1991 Grant: $2,000. Spent: $1,447.

CHESTER COUNTY

Chester County received funds for a position to inventory the records of the Clerk of Court and other county offices so that retention schedules could be developed. Historically valuable records were to be microfilmed if funds permitted. Specific schedules were prepared for 273 series covering 540.45 cubic feet of records. The South Carolina Clerk of Court manual covers 51 series and 1046.97 cubic feet of Clerk of Court records, the Supreme Court Order of February 1990 covers 56 Probate Court records and 248.60 cubic feet of Probate Court records; and the County General Schedule Regulation covers 40 series and 614.32 cubic feet of records for various offices. Forty-two rolls of microfilm were produced for Deed Books (1920-1952), Commission of Location Plats (1822), Common Pleas Journals (1785-1843), General Sessions Journals (1801-1821), General Sessions/Common Pleas Journals (1786-1799), and Naturalization Papers (1801-1882). In order to retire older paper records the county purchased microfilm copies of equity papers microfilmed previously by the Mormon Genealogical Society, purchased archival boxes and folders, flattened and refiled original equity and naturalization papers, and purchased a microfilm reader. 1991 Grant: $6,000.

Chester County Historical Society arranged and re-housed in acid-free containers 30 linear feet of photographs and negatives (approximately 100,000 images) in the Henry Orion Nichols Collection, 1918-1990. The collection reflects public and private events, the economic developments, architecture and disasters in the Chester County area. It also contains a large number of photographs documenting the events in the African-American community. 1998 Grant: $2,800. Spent: $2,372.

Chester County Public Library was awarded funds to purchase archival supplies to rehouse 54 cubic feet of manuscript collections including records of the Chester County Library 1903 to present, Rocky Creek Bible Society Minutes and records, 1891-1995, Civil War letters, 1861-1865, miscellaneous photographs 1900-1940s, and various other Chester Civic club records. 2008 Grant: $935.

CHESTERFIELD COUNTY

Chesterfield County was awarded funding to microfilm Judgment Rolls, 1902-1959. 2008 Grant: $10,000.

Town of Cheraw received funds for a position to inventory records so that retention schedules could be developed. Specific schedules were developed for 178 series covering 656.80 cubic feet of records. Eight rolls of microfilm were produced for Minute Books (1976-1992), Ordinance Books (1969-1992), Audit Reports (1983-1988, 1990-1992), Auditor's Tax Duplicate Books (1983-1990), Deeds, Mortgages, and Annexation Files (1970-1991), and Resolutions (1975-1992). 1991 Grant: $2,500. Spent: $1,407.

DARLINGTON COUNTY

Darlington County received funds to purchase archival supplies, including acid-free folders and boxes. Conservation work was completed to a small volume of Probate Court records requiring them to be refiled into archival drop front storage boxes. Thirty drop front Hollinger boxes and 10,000 archival file folders were purchased. The county received the services of archival restoration for three boxes of Clerk of Court-Common Pleas Judgment Rolls, including humidification and flattening. Judgements Rolls from 1810-1900 were refiled, and Sessions Rolls from 1866-1900 were refiled in acid-free file folders. 1990 Grant: $2,000.

A follow-up grant funded the purchase of duplicate copies of Probate Court Estate Papers and Conveyance Books microfilmed by the South Carolina Archives. Funds were also to be used to purchase a reader/printer (or a microfilm reader if the reader/printer was too expensive), and for limited conservation of original Estate Papers, 1785-1870, and Conveyance Books, 1806-19\845. Ninety-nine rolls of diazo duplicate microfilm of the Probate Court Estate Papers and Conveyance Books were purchased. A Bell and Howell reader/printer which can accommodate both 16 mm and 35 mm roll film was purchased as well. 1991 Grant: $4,500.

City of Hartsville received funding for a part time position to inventory and appraise city records and work with the Department of Archives and History to develop retention schedules. Specific schedules for 72 series covering 285.70 cubic feet of records were developed. 1990 Grant: $3,120. Spent: $1,577.

A follow-up grant produced ten rolls of microfilm for City Council Minutes (1934-1937); Ordinances (1909-1977); Audit Reports (1913-1988); Cemetery Files-Old Magnolia (1922) and Greenlawn (1993); and Cemetery Maps (1948-1993). 1993 Grant: $1,350. Spent: $1,023.

Coker College, Hartsville, hired a consultant to help them set up an archives program. The college has about one hundred cubic feet of records pertaining to its founding in 1908 as a college for women and documenting significant alumni and faculty. Records of the Coker family, founders of the college, who played an important role in the economic development of the Pee Dee region are also included. The consultant recommended a number of priorities for action: microfilming, re-housing, and records disposition schedules for the college's current records. As part of the project, the college purchased archival supplies to rehouse many of the items most at risk. 1995 Grant: $1,820.

In a follow-up grant, the archives received grant funding to microfilm the most fragile series, the college newspaper, Periscope, 1912-1956, and to rehouse nine hundred fragile and valuable photographs. 1996 Grant: $2,100.

Hartsville Museum houses a significant local history photographic collection for the period 1868 to the present, and a number of their finest images were available only as 8" x 10" nitrate negatives. Grant funds were used to replace forty-six of these negatives and to create research prints. The images are being used in a number of the museum's exhibits, since they reflect some of the most significant economic and cultural developments in the Pee Dee region between 1925 and 1935. 1996 Grant: $1,320.

DILLON COUNTY

No Grants Awarded.

FAIRFIELD COUNTY

Fairfield County Probate Court was awarded funding to microfilm Estate Papers, 1915-1959. 2008 Grant: $10,000.

Town of Winnsboro received funding to inventory records so that retention schedules could be developed. Specific schedules were developed for 91 series covering 450.50 cubic feet of records. Thirty-five rolls of microfilm were produced for Town Council Minutes (1937-1993), Tax Records (1940-1971), and General Ledgers (1954-1991). 1991 Grant: $2,500. Spent: $2,434.

KERSHAW COUNTY

JOINT PROJECT
City of Camden, Kershaw County, Kershaw County School District, and Kershaw County Memorial Hospital Joint Project expressed an interest in developing a consolidated records program, and received grant funds to conduct records inventories, prepare records retention schedules, and plan and design a records center for use by the four agencies named. The records inventories were completed. The results are as follows:

• City of Camden - Schedules were developed for 101 records series covering 288.19 cubic feet of records.
• Kershaw County - Specific schedules were developed for 301 records series covering 1709.45 cubic feet of records. The South Carolina Clerk of Court manual covered 38 series and 932.65 cubic feet of Clerk of Court records.
• Kershaw County School District - Schedules were developed for 135 series covering 3600.60 cubic feet of records.
• Kershaw County Memorial Hospital - Schedules were developed for 160 series covering 4053.72 cubic feet of records.
• Kershaw County Memorial Hospital - Schedules were developed for 160 series covering 4053.72 cubic feet of records.
• In addition, the four agencies contracted with David O. Stephens, Dataplex Corporation, to plan a joint records center. Mr. Stephens made an on-site visit with the four agencies to discuss their needs and examine the possible sites. He then compiled his recommendations in a report containing analysis of renovation of existing structures, costs of new construction, and floor plans for a records storage facility for both new construction and renovation of an existing building and presented it to the agencies for their use. 1990 Grant: $15,000.

Camden Archives and Museum hired a consultant to assist in setting up an automated catalog and a part-time cataloger to carry on the original cataloging work. The description of the manuscript collections in the MARC-AMC format began under this grant, providing patron access at a stand-alone PC. Materials in the collection include a mix of private and public materials. The majority of the private papers deal with local architecture, the Camden horse races, local businesses, an orphans' home, and family history. The director of the Camden Archives and Museum attended the SHRAB archives institute, and the cataloger received training at a SHRAB-sponsored workshop in arrangement and description. 1995 Grant: $1,305.

A follow-up grant provided funds for the cataloger to complete work on thirty cubic feet of manuscript holdings, and for the consultant to review it and mount the descriptions on an Internet site (http://www2.citadel.edu/otherserv/camden/index.html). The City of Camden contributed funds for part of the cataloger's time. When the grant ended, the City continued funding the cataloger for 8 hours a week. 1996 Grant: $2,000.

Camden Archives and Museum continued the cataloging of its manuscript materials begun under the SHRAB’s 1995-1997 regrant program. An archivist consultant reviewed the cataloging work and exported the data files to the Internet (www.citadel.edu/otherserv/camden/index.html). The City of Camden matched the SHRAB grant funds with salary funds for eight hours’ of the cataloger’s time each week. The Camden Archives and Museum created MARC descriptions for 90 per cent of its photographic collection and 90 per cent of their manuscript collections. 1997 Grant: $5,000.

A follow-up grant was awarded to complete the cataloging. In addition, the staff processed several of its major collections. The entire regrant project has resulted in the creation of 1,684 MARC entries available, both in-house and over the Internet, for nearly 87 cubic feet of manuscript material. The catalog is automated, and the Camden Archives and Museum upgraded its computers. The City of Camden has committed to permanent funding for a second day of work for the part-time archivist to continue arrangement and description. The MARC cataloging will be continued, and there is now staff available to work on processing the collections. 1998 Grant: $5,000. Spent: $4,960.

LANCASTER COUNTY

City of Lancaster received funding for a part time position to inventory city records and work with Department of Archives and History to develop records retention schedules. Specific schedules were developed for 304 series covering 1193.50 cubic feet of records. 1990 Grant: $3,000. Spent: $1,708.

The city received a follow-up grant to produce fifteen rolls of microfilm for City Council Minutes (1983-1992), Ordinances and Resolutions (1983-1992), and Council Meeting Packages (1972-1992). 1993 Grant: $1,350.

Lancaster County Library, received funds to catalog and preserve a variety of local history materials, including photographs, maps, and manuscript materials, 1780-1970s and later, and create a disaster preparedness plan for the library. The collections processed included photographs significant to the county and to surrounding areas; maps, including an original 1825 Lancaster District map done for the Mills Atlas and Sanborn Fire Insurance maps from 1916; original land grants dating from the 1700s, correspondence dating from the Civil War, a hand-written ledger from 1816-1819, church records, and newspapers. Grant funds were used to purchase archival supplies, to pay for half of a map cabinet, and for microfilming and associated travel expenses. In all, 40 cubic feet of manuscript and other materials were arranged, described, and preserved. 2005 Grant: $4,829. Spent: $4,480. Cash Match: $9,608. In-kind Match: $1,800.

University of South Carolina, Lancaster, received funds to arrange and describe materials in the Thomas Blumer Collection of Catawba Indian materials (bulk 1976-present). The collection consists of approximately 55 cubic feet of materials, including slides, photographs, correspondence, oral history interviews, and Dr. Blumer’s journals documenting his interactions with the Catawba Nation. The collection also provides the best existing documentation of the life, work, techniques, and products of the Catawba potters, an increasingly important group of artisans. Grant funds paid a portion of the of graduate assistant cost, a portion of a consultant’s fees, the salary of a cataloger, and archival supplies. Cash matching funds paid the remaining portion of the graduate assistant’s salary, the remaining fees for the consultant, and fees for Dr. Blumer’s assistance with arranging the collection. 2005 Grant: $9,577. Spent: $9,577. Cash Match: $15,958.

LEE COUNTY

City of Bishopville received funding for a position to inventory records so that retention schedules could be developed was funded. A central records storage facility was to be developed, and historically valuable records were to be microfilmed and some limited conservation was to be done if funds permitted. Specific schedules were developed for 113 series covering 268.63 cubic feet. Two rolls of microfilm were produced for Resolutions (1986-1991) and Minutes (1959-1965). 1991 Grant: $2,500. Spent: $2,423.

South Carolina Cotton Museum and Lee County Historical Society were awarded funds to purchase archival supplies and shelving to house, arrange, describe and preserve the James Family Collection and other archival holdings retained by the Historical Society 1880 to present (estimated 252 cubic feet). 2008 Grant: $3,710.

MARLBORO COUNTY

Marlboro County  was awarded funds to microfilm Estate, Guardian and Conservator records, 1950-1959. 2008 Grant: $4,999.

Marlboro County Museum, Bennettsville, hired a consultant to train staff and volunteers in archival practices and to help the staff develop written policies for the Museum's archival materials. In addition, a PALMCOP preservation consultant, trained with the support of another regrant (see below, #23), surveyed conditions and helped the Museum correct several environmental problems. The Museum's archival holdings were broadly organized and processing was begun on this collection containing more than thirty cubic feet of manuscripts, photographs, and local business and church records. The project came in under budget by $700. 1996 Grant: $1,900.

NEWBERRY COUNTY

Newberry College, Newberry, received funds to microfilm student publications [Stylus, 1884 and 1898-1929; Newberry Collegian,1894-1896; and Indian,1929-1991]; and the minutes of the Newberry College faculty meetings (1879-1918). A total of 7 cubic feet of records were microfilmed on 6 rolls of microfilm. 2004 Grant: $1,963. Spent: $1,700. In-kind Match: $2,410.

YORK COUNTY

Catawba Cultural Preservation Project, Rock Hill, used grant funds to plan for integrated automated access to its collections of tribal archives, personal papers, and museum holdings. They hired a consultant who specialized in archival description and automation to work with another consultant from the museum/archaeology field and their in-house computer services personnel. The archives consultant studied the CCPP's needs, submitted a report, and recommended the purchase of the Archives Integrated Information System (AIIMS) to provide access to both the archives and museum collections. A CCPP archives trainee attended the SHRAB archives institute and a class in keyboarding at a local technical college. 1995 Grant: $663.

A follow-up grant was awarded to purchase archival supplies to house the twenty-three cubic foot manuscript holdings as they were processed and described in MARC-AMC format. The CCPP purchased AIIMS software (with their own funds) and processed the collections as part of the project. Four MARC-AMC descriptions were drafted. 1996 Grant: $2,000.

† Catawba Cultural Preservation Project, Rock Hill, received funding to hire a consultant to evaluate the Catawba Indian Nation's current records policies and procedures, survey the records held in tribal offices, and make recommendations for implementing a tribal records management program. 2000 Grant: $6,430.

Catawba Cultural Preservation Project, Rock Hill, received funds to process and re-house the Jay Bender Collection, 1970-1993, which documents the historic litigation that led to the “Catawba Indian Tribe of South Carolina Land Claims Settlement Act of 1993.” Included in the collection are reports, studies, correspondence, memoranda, case files, appeals, legal briefs, settlement negotiations, and the drafting of the final settlement. Grant funds paid the salary of a current part-time employee who took on extra hours to work on the grant project and to purchase archival supplies for the 39 cubic foot collection. Archival consultant Ann Evans volunteered her time to supervise the processing. 2004 Grant: $4,000. In-kind Match: $1,920.

Historical Center of York County, Cultural and Heritage Commission of York County, received funds to rehouse 63 cubic feet of York County Common Pleas Judgment Rolls, 1800-1932, and to develop a disaster plan for the Historical Center. The court records had been transferred to the Historical Center from the Clerk of Court’s office during the 1980s and were still maintained in the metal drawers that had been used in the Clerk’s office. Two archivists and a project assistant as well as nine volunteers undertook the time-consuming task of moving the records out of the metal drawers, flat filing, labeling acid-free folders and then placing them in archival boxes. Grant funds were used to pay for a project assistant, the purchase of archival supplies, and the travel expenses incurred by two employees who attended a disaster preparedness workshop. 2004 Grant: $3,305. Spent: $3,302. Cash Match: $3,893 In-kind Match: $3,071

Cultural and Heritage Commission of York County was awarded funds to microfilm Judgment Rolls, 1800-1839. 2008 Grant: $7,326.

Cultural and Heritage Commission of York County was awarded funds to microfilm Common Pleas Judgment Rolls, 1840-1869, and purchase archival boxes and folders for originals. 2009 Grant: $3,558.53.

Museum of Western York County was awarded funds to hire a consultant to guide the arrangement and description and purchase supplies to properly preserve the W. B. Wilkerson, Jr. collection, primarily concerning his involvement with Soil and Water Conservation State and County Programs, 1936-1990s (96 binders). 2008 Grant: $3,341.

Winthrop University Archives, Rock Hill, contracted with an archivist to arrange, describe, and re-house the Robert H. Marett Papers, 1880s-1990, a heavily used collection of over 30 linear feet of a surveyor active in York County, 1947-1982. The collection documents the economic boom in the Charlotte metropolitan area in the last half of the 20th century and includes many plats. The University provided a $2,000 cash match for the project. A MARC record was created for their OCLC catalog. 1998 Grant: $2,000.

Winthrop University Archives, Rock Hill, received funds to purchase supplies to re-house and encapsulate the Alfred Gilchrist Collection, ca. 1915-1945: 270 architectural drawings and plans of York, Chester, and Fairfield Counties, by Rock Hill architect Alfred Gilchrist. Grant funds were used to purchase two steel flat drawer files and archival supplies. 2004 Grant: $4,000. Cash Match: $233. In-kind Match: $2,496.

A follow-up grant  to the Winthrop University Archives continued the project, paying for a graduate student assistant, who encapsulated and organized the collection of architectural drawings, and for additional archival supplies. 2005 Grant: $3,495. Cash Match: $1,943

Winthrop University Archives and Special Collections was awarded funds to hire student employees and purchase archival supplies to process the Arnold M. Shankman Papers, 26 cubic feet, concerning Southern history, but more specifically with Jews in South Carolina, women, and civil rights. 2008 Grant: $6,200.

Back to Map

DISTRICT 6
Total: $701,752

U.S. Representative James E. Clyburn

BAMBERG COUNTY

Voorhees College, Denmark, hired an archivist to oversee the arrangement and rehousing of the materials from this African- American liberal arts college founded a century ago. The project staff retrieved about sixty cubic feet of college records at risk in an attic storage area. They include presidents' correspondence and other records, 1902-1996; executive minutes, 1970-1986; staff policy and related records, 1957-1985; and photographs, 1905-1996. The archivist helped the college develop written policies for the archives and provided direction for volunteers in the processing of the college records, which are now stored a newly designated archives room in the college library. 1995 Grant: $2,630.

CALHOUN COUNTY

Calhoun County received funds to microfilm the Auditor's and Treasurer's Tax Duplicate Books for the years 1908-1960, plus more recent years if funds permitted. The Tax Duplicate Books were microfilmed, resulting in 36 rolls prepared. The Treasurer's Tax Duplicate Books cover the years 1922-1960, and the Auditor's Tax Duplicate Books cover the years 1908-1921. 1991 Grant: $3,675. Spent: $3,222.

CLARENDON COUNTY

Clarendon County funded a position to inventory records so that retention schedules could be developed and historically valuable records could be microfilmed. Specific schedules were prepared for 98 series, covering 574.25 cubic feet of records. The South Carolina Clerk of Court manual covers 7 series and 265.60 cubic feet of Clerk of Court records; the Supreme Court Order of February 1990 covers 8 series and 5.20 cubic feet of records of the Probate Court, and the County General Schedule regulations cover 54 series and 943.23 cubic feet of records for microfilm were produced for the Minute Books (1952-1992), Resolutions (1977-1992), and Ordinances (1974-1992). Eight rolls of microfilm were produced for the Auditor's and Treasurer's Tax Duplicate Books (1968-1975). 1991 Grant: $2,000. Spent: $1,992.

COLLETON COUNTY

No Grants Awarded.

DORCHESTER COUNTY

Dorchester County received grant funds to microfilm the Auditor's and the Treasurer's Tax Duplicate Books covering the years 1897-1960, or later if funds permitted. Seventy-six rolls of microfilm were produced for the Auditor's and Treasurer's Tax Duplicate Books the years 1897-1973. 1991 Grant: $6,375. Spent: $6,352.

FLORENCE COUNTY

City of Florence received funding to microfilm and restore Council Minutes Books, Ordinances, and Financial Records. Ten rolls of microfilm were produced for Financial Records (1888-1893), Minute Books (1879-1891, 1900-1911, 1913-1917, 1921-1991), Ordinance Books (1883-1889), Ordinances (1940-1992), and Resolutions (1948-1970). 1991 Grant: $2,500. Spent: $1,606.

Florence County received funds to microfilm the Auditor's and Treasurer's Tax Duplicate Books, to duplicate film, and to dispose of paper records through approved records schedules. The microfilm work was completed by the Department of Archives Microfilm Services Branch resulting in 76 rolls of film. The Auditor's Tax Duplicate Books (1925-1958) and the Treasurer's Tax Duplicate Books (1923-1957) were filmed for the county and the office copies of the records were returned to the county. 1990 Grant: $4,700. Spent: $4,668.

Florence County Probate Court was awarded funding to purchase microfilm and to pay for processing and duplication services for microfilm of Estate Papers, 1916-1959, produced by the county. 2008 Grant: $849.

Florence County Probate Court was awarded funds to microfilm Estate Papers, 1925-1959, and to pay for half the cost of a microfilm reader-printer. 2009 Grant: $10,000.

MARION COUNTY

Marion County Probate Court was awarded funds to microfilm Estate Papers, 1915-1959. 2008 Grant: $4,999.

Marion County Public Library houses a local history collection that dates from the late eighteenth century and reflects the significant events that took place in the area during the Revolutionary War, the development of a tobacco-based agrarian economy, and many other social and political developments and events. The Library hired a consultant to assist in writing policies, to survey and assess collection needs, and to identify priorities for processing and preservation. Library staff members attended a SHRAB-sponsored disaster preparedness workshop and developed an institutional recovery plan. The Library is following up on the consultant's recommendations for preservation of and access to the collection. 1995 Grant: $824.

ORANGEBURG COUNTY

Orangeburg County Historical Society hired a consultant to develop written archival policies and to train the Society's volunteers in archival practices of arrangement and description. Volunteers attended the SHRAB's archives institute and SHRAB-sponsored workshops on disaster recovery and archival arrangement and MARC-AMC description. Several collections were processed, totalling forty cubic feet, including church and cemetery records and other local history materials. A number of environmental and preservation problems were successfully addressed. The Society's archives is now open for regular research hours, where once it had been open only by appointment. Research calls are growing because of the publicity surrounding the grant activities. The consultant identified several significant manuscript collections that still needed processing and basic conservation. 1995 Grant: $2,256.

Orangeburg County Historical Society completed processing the majority of its manuscript holdings begun under the SHRAB’s previous regrant program. Approximately 10 cubic feet of materials were arranged and re-housed for preservation and access. The series included the papers of Alexander Salley (1800-1909); Hugo Ackerman’s legal papers (1800-1890) which include land records, crop liens, commercial insurance documents, etc.; Civil Defense records (1941-1943); Young Men’s Business League (1928-1932); and others. Funds were used to buy some archival supplies and to pay an archivist to guide the volunteers through processing. Nine MARC descriptions were submitted to NUCMC. 1998 Grant: $1,100.

South Carolina State University Archives, Orangeburg, microfilmed the minutes and membership records of the Palmetto Medical, Dental and Pharmaceutical Association, an African-American professional organization active in the first half of the 20th century. The university archivist’s time in arranging and describing the two cubic feet of records and in developing a disaster preparedness policy for the archives constituted a substantial portion of the project cost sharing. The master negative microfilm roll is stored at the SC Department of Archives and History. 1997 Grant: $400.

RICHLAND COUNTY

† Benedict College, Columbia, received funding to establish an archives for the college's permanently valuable records. Founded in 1870, Benedict College is an historically black, independent, liberal arts institution of higher education. 1986 Grant: $44,068.

Columbia College, a women's college founded in 1854, microfilmed the college newspaper, 1946-1986, and literary magazine, 1897-1997; alumni files, 1899-1997; and faculty minutes, 1895-1995. Fifteen rolls of microfilm were produced. The college used its own funds to hire a consultant to assess the needs of its 150 cubic foot collection and assist in developing collections management policies. An intern from the University of South Carolina Applied History Program wrote their disaster recovery plan under the direction of the regrant project administrator. 1996 Grant: $1,500.

In a follow-up grant, the college microfilmed the Columbia College Bulletin, 1860 to 1960, and created duplicates and archival negative of 52 of the college’s most significant photographs. The Bulletin documents the activities and growth of one of the state’s oldest female colleges. (This grant followed through on the recommendations of a preservation consultant’s under the SHRAB’s first regrant program.) Five rolls of microfilm were created, with the master negatives stored at the SC Department of Archives and History, and the College archives’ collection is now largely stabilized. 1997 Grant: $1,025. Spent: $845.

Columbia International University arranged and described 28 cubic feet of the papers of the University’s third President (and son of the school’s founder), J. Robertson McQuilkin. Columbia International University was established in 1921to train Sunday school instructors in Protestant churches and missionaries, and later expanded to offer graduate-level degree programs and operation of radio station WMHK in Columbia. McQuilken’s papers reflect his years in Japan as an administrator and church planter from 1956-1967, and his presidency of the University from 1968 to 1990, during which the first African-American students were enrolled. The papers include such University records as the minutes of the Board of Trustees from 1921-1984; financial reports, 1922-1966; and correspondence, 1926-1966. Five MARC records were drafted and sent to NUMUC. 1998 Grant: $2,550.

Episcopal Diocese of Upper South Carolina, Columbia, hired a consulting archivist to survey the 66 parishes of the diocese for historical records and to process 20 cubic feet of records of defunct parishes (marriage registers, membership lists, etc.). Diocesan records included in the collection had already been inventoried and sorted into series; they include election records for the bishops, minutes and correspondence of diocesan committees, records of diocesan-supported institutions such as York Place Children’s Home and Voorhees College. The records span the period 1875-1999, with the bulk being from 1922 onward. The consultant also taught 2 five-hour workshops for 21 participants from parishes throughout the Diocese based upon the draft SHRAB manual for religious archives and record keeping (see St. Michael and All Angels’ Episcopal Church, below). 1998 Grant: $5,000.

James R. Crumley Jr. Archives, Columbia, a repository for Region Nine of the Lutheran Church and a coordinator of records management programs among churches in the region, hired a consultant to train the archivist and volunteers in records appraisal theory and practices and to oversee a major appraisal and arrangement project. (The Archives has nearly four hundred cubic feet of materials from the eighteenth through the twentieth centuries and includes manuscript materials of prominent educators and religious figures as well as church records.) More than 100 cubic feet was appraised, weeded, arranged and rehoused during the course of the project. Written procedures for appraisal and arrangement and description were developed. The Archives also purchased archival supplies and published an educational brochure for church archives programs which was widely distributed in the Southeast. The archivist and a volunteer worker attended the SHRAB archives institute. 1995 Grant: $2,100.

A follow-up grant to the Crumley Archives supported training records officers of the institutional partners in the regional archives network, the development of records retention schedules, and the purchase of archival supplies for the records transferred to the Crumley Archives. (Partners include churches in Virginia, North Carolina, South Carolina, Georgia, Alabama, Tennessee, Mississippi, Florida, the Bahamas, Puerto Rico, and the Virgin Islands, the South Carolina Synod, Newberry College and the Lowman Home.) A consultant assisted in the drafting of records retention schedules for all the pertinent records series, and the training took place at the meeting of the Regional Archives Network in Ft. Wayne, SC. A number of the partners followed through on implementation of the schedules once they had their training, resulting in the transfer of more than twenty cubic feet of records to the Crumley Archives. (Another twenty-five cubic feet of records are to be transferred from the Synod office during the coming year.) Archival materials were rehoused as they came in. 1996 Grant: $1,730.

James R. Crumley Jr. Archives, Columbia, Region 9, Evangelical Lutheran Church in America, received funds to arrange, preserve, and describe 159 cubic feet of records relating to the development of Lutheranism in South Carolina and early German settlement of the state. The collection, 1821-present, includes assembly minutes, parish registers, congregation histories, scholarly and personal journals, diaries, manuscript collections of pastors’ reports, clergy and bishop correspondence, financial records, photographs, broadsheets and newsletters. The grant paid for the salary and fringe benefits of a contract project archivist and two part-time project assistants as well as for storage supplies and microfilming. 14,250 pages of records were also preserved on 19 rolls of microfilm. 2004 Grant: $10,000. Cash Match: $5,751. In-kind Match: $2,934.

A follow up grant was awarded to the James R. Crumley Jr. Archives to arrange, preserve, and describe 134 cubic feet of records, 1832-present, pertaining to the Lutheran Theological Southern Seminary. The collection documents the development of pastoral and lay higher education programs in South Carolina and the greater South and is comprised of board of trustee minutes, presidents’ and deans’ records from the early 1830s to the present, as well as student and faculty records such as lectures, notes, yearbooks and photographs. Grant funds were used to pay for a contract archivist and project assistant and to purchase supplies. Project funds originally allocated to microfilming were reprogrammed to supplies purchase and an additional $211 in SC SHRAB regrant funds were reprogrammed to purchase more archival boxes and supplies. In addition to the processed records the project also resulted in the production of 1 microfilm roll. 2005 Original Grant: $6,900. Additional SC SHRAB Funds: $211. Spent: $7,111. In-Kind Match: $1,155 Cash Match: $2,823

James R. Crumley Jr. Archives was awarded funds to hire a project archivist to process the 70 cubic feet of records pertaining to the Lutheran Church Women’s Missionary Societies and Women Organizations dating from 1885 to 1985 and to purchase archival boxes and folders for the preservation of the collections. 2009 Grant: $4,999.

Richland County received funding for a position to inventory records so that records retention schedules could be developed. Specific schedules were developed for 78 series covering 3221.50 cubic feet of records. The South Carolina Clerk of Court manual covers 34 series comprising 3711.00 cubic feet of Clerk of Court records. The County General Schedule Regulations cover 17 series and 865.00 cubic feet of records. 1991 Grant: $4,500.

Richland County was awarded funds to microfilm Deed Books from 1865-1959 for which existing microfilm is of poor quality, selecting books most in need of filming, and to purchase acid-free boxes for storing original volumes. 2009 Grant: $4,875.

† South Carolina Department of Archives and History, Columbia, received funding for a fellowship in archival administration. 1990 Grant: $34,100.

† South Carolina Department of Archives and History, Columbia, received funds for State Government Information Locator Prototype Service. 1995 Grant: $21,700.

† South Carolina Department of Archives and History, Columbia, received funds for a fellowship in archival administration. 1996 Grant: $43,500.

† South Carolina Department of Archives and History, Columbia, received funding to conduct a two year Electronic Records Training and Awareness Project, developing and conducting six workshops and co-sponsoring presentations as the meetings of three professional associations. 2000 Grant: $37,460.

† South Carolina Department of Archives and History, Columbia, received funding for a three year project to expand the electronic records program of the SCDAH beyond its basic policy guidance to direct involvement in and collaboration with South Carolina state government agencies on key electronic records management issues, including formulation of practical policies and methodologies and testing custodial and non-custodial approaches and methods for providing long term preservation and access to South Carolina state government’s archival electronic records. 2002 Grant: $162,315.

South Carolina State Library, Columbia, purchased a wide variety of reference resources (123 separate titles) useful to manuscript repositories and non-government archives. The resources range from videorecordings on disaster recovery or basic document repair to titles on the appraisal of electronic records. Several basic references were purchased in multiple copies, and both archives and records management issues are addressed. A list of the publications purchased with grant funds will be published to advertise the availability of the collection. All the resources are available on interlibrary loan. 1997 Grant: $4,800.

Trinity Episcopal Cathedral Archives, Columbia, contracted with an archivist and a technician to arrange and describe 60 linear feet of records, 1834-1999, including bulletins, clergy files, financial records, vestry minutes, sacramental records, cemetery records, orders of service, choir records, photographs, and Daughters of Trinity minutes and records. The archivist also assisted in the selection of a computer and software, purchased as the project cash match, to automate the archival finding aids. The archivist also helped develop a records management program for the ongoing transfer of historical records to the archives. Grant funds were also used to purchase archival supplies (photographic sleeves) and a portion of the computer software. 1998 Grant: $4,000.

Trinity Episcopal Cathedral Archives, Columbia, received funds to hire an archival consultant to assess the collection and to create a prototype box inventory form to serve as a model for future arrangement and description. Also included were the arrangement of approximately 20 cubic feet of records dating from 1865 to the present. The processing included records from the Reverend James Stirling, rector during the 1960s and 1970s, annual reports and parish reports, art and decoration, charters and bylaws, bishops’ consecrations, directories, financial reports and budgets, property records, and other series. 2004 Grant: $500. Cash Match: $298. In-kind Match: $931.

† University of South Carolina, McKissick Museum, Columbia, received funding for a project to develop an archives and records management program for the university. Founded in 1801, the university is the state's first institution of higher education and, by educating many of the state's most influential leaders, has had a significant impact on its history. 1987 Grant: $56,410.

† University of South Carolina, South Caroliniana Library, Columbia, received funding for the University of South Carolina, the South Carolina Historical Society, and the College of Charleston to convert existing catalog descriptions of their manuscript collections into MARC AMC (MAchine-Readable Cataloging Archival and Manuscripts Control) format records. 1993 Grant: $85,434.

† University of South Carolina, South Caroliniana Library, Columbia, received funding to continue the retrospective conversion of its collection-level catalog descriptions into the MARC cataloging format. 1995 Grant: $37,371.

† University of South Carolina, South Caroliniana Library, Columbia, received funding to significantly increase access to fifteen unprocessed collections documenting the emerging American South. 1997 Grant: $69,353.

SUMTER COUNTY

Sumter County received funds for a position to inventory, schedule, and process county records and work with the Department of Archives and History on records retention schedules, conservation, microfilming, records processing, technological applications, and other records issues. Specific schedules were developed for 93 series covering 1863.02 cubic feet of records. Nineteen series consisting of 277.82 cubic feet of records are covered by the South Carolina Clerk of Court manual, and the 21 series and 445.92 cubic feet of Probate Court records are covered under the Supreme Court Order of February 1990. The analyst hired to inventory the records also compiled an automated finding aid for researchers to use. This finding aid was developed for all archival records of Sumter County, including old court records, court of equity records, and deeds. 1990 Grant: $12,000. Spent: $11,933.

Sumter County Museum Archives contracted with an archivist to process the Williams Furniture Company records and the papers of its founder, O.L. Williams, approximately 28 cubic feet. Spanning the period, 1874-1986, the collections reflect the economic growth of one of the major, locally owned South Carolina manufacturing firms established after the Civil War. A MARC record was generated for each collection and reported to NUCMC. 1997 Grant: $2,700.

WLLIAMSBURG COUNTY

No Grants Awarded.

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