Electronic Records Training and Awareness Project

The National Historical Publications and Records Commission of the National Archives awarded a grant to the South Carolina Department of Archives and History to conduct a two-year electronic records training and awareness project. The grant funded presentations at the annual conferences of three state professional associations and paid for six workshops for records professionals and other interested individuals in the public and private sectors. The conference presentations were designed to raise awareness about the major issues, challenges, and problems involved in the preservation of and long-term access to electronic records. The six workshops offered both basic and advanced sessions in three subject areas.

The SC Archives has developed three audio narrated PowerPoint presentations based upon the six workshops. They are: Information Technology Concepts and Tools, Managing Electronic Records and Preserving and Providing Long-term Access to Electronic Records

Workshops

Preserving and Providing Long-Term Access to Archival Electronic Records – June 12, 2003, Columbia, SC
Anne Gilliland-Swetland, University of California at Los Angeles
PowerPoint Presentation
Preserving and Providing Long-Term Access to Archival Electronic Records (Basic) – March 13, 2003, Columbia, SC
Tom Ruller, New York State Education Department
PowerPoint Presentation
Managing Electronic Records (Advanced) – October 29, 2002, Columbia, SC
Rick Barry, Barry Associates
Managing Electronic Records (Basic) – August 22, 2002, Columbia, SC
David Stephens, Zasio Enterprises
Information Technology Concepts and Tools for Archivists and Records Managers (Basic) – January 22, 2002, Columbia, SC
Charles Dollar, Dollar Consulting.
Information Technology Concepts and Tools for Archivists and Records Managers (Advanced) – April 18, 2002, Columbia, SC
Charles Dollar, Dollar Consulting

Videotapes of these workshops are available by loan from the South Carolina Department of Archives and History

Conference Presentations

SC Archival Association – October 8, 2002, Columbia, South Carolina
SC Information Technology Directors Association – September 9-12, 2001, Myrtle Beach, South Carolina
Rick Barry, Barry Associates, gave the keynote speech "Recordmaking Systems that are not RecordKeeping Systems: Making sure that IT doesn't get blindsided" from 9:00-10:00 on September 10. Summary of the presentation.
Mr. Barry presented a concurrent session from 3:30-4:30 the same day which focusing on the distinctions among recent thrusts in business paradigms: "Making the Distinctions Among the Management Modifiers: Enterprise, Process, Relationships, Content, Knowledge, Information, Document, Records...So What?"
SC Public Records Association – October 24-26, 2001, Myrtle Beach, South Carolina
John Phillips, Information Technology Decisions, presented a session entitled: "Challenges for Preserving Accurate, Authentic, and Trustworthy Electronic Records" on October 25 from 8:30-11:45. Summary of the presentation.
The proliferation of desktop computers in the workplace has created an increasing need for everyone to understand electronic records issues. Computer users are creating new and different electronic records in new business activities. However, there is a growing danger that operational, evidentiary, and historical records will be produced that can not be fully used in the future for business, legal, and archival purposes. This seminar illustrates how new electronic records are being created, and what can be done to preserve them for future use so that they are authentic, accurate, and reliable.