On-line Reporting Report your new hires on-line at www.scnewhire.com.

The Child Support Enforcement Division (CSED) of the Department of Social Services, in compliance with Section 43-5-598 of the South Carolina Code of Laws and 42 USC Sec. 653a, has developed the Employer New Hire Reporting Program. Through this program all employers must report all newly hired and rehired employees. This information will be used to ensure that non-custodial parents live up to their financial responsibilities to their children. By working together, the CSED and employers can reduce the burden on our nation's taxpayers and provide a better life for our nation's children.

Decreasing the tax burden needed to fund government programs benefits all state residents. When children are receiving public assistance, state and federal laws allow the CSED to collect the child support owed to the children and use these monies to reimburse the state for the public assistance payments. Most important of all, timely child support payments to families who are not receiving public assistance can prevent dependence on welfare programs in the future.

Employers are required to report the following data elements for each newly hired or rehired employee:

1. Employer Name
2. Employer Address
3. Employer Federal Identification Number
4. Employer Phone Number (optional)
5. Employee Name
6. Employee Address
7. Employee Social Security Number
8. Employee Date of Birth (optional)
9. Employee Date of Hire (optional)

The CSED provides many methods for employers to report the information above. These methods include:

• mail or fax a copy of the new employee's W-4 Form or an equivalent form; or
• mail a computer printout of all new employees with all of the data elements detailed above; or
• submit a magnetic tape or diskette in the format prescribed by the CSED; or
• electronic means.

For details of each method mentioned above, click here.

If an employer chooses to report by paper or fax, the employer is required to report all newly hired or rehired employees within 20 days of the hiring. If an employer chooses to report by magnetic media or by electronic means, the employer is required to report newly hired or rehired employees twice a month. Multi-state employers should click here for special instructions, or call the Employer New Hire Reporting Program at 1-888-454-5294 to discuss special reporting options and requirements.

Click here for other information, such as penalties, uses of information, etc.

Employers should send all reports -- paper, fax or magnetic diskette/tape -- to the address or fax number below. Additionally, any requests for further information should be addressed to:

South Carolina Department of Social Services
Employer New Hire Reporting Program
P.O. Box 1469
Columbia, SC 29202-1469
Phone: (803)898-9235
Fax: (803)898-9100 or send us E-mail

Important: For security reasons, we ask employers not to send New Hire information via e-mail. If you want to submit New Hire data via the internet, please visit our on-line reporting site at www.scnewhire.com.

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