Division of Administrative Services          

DJJ's Division of Administrative Services provides a broad array of services to agency personnel that are the underpinning for the day-to-day operations of the agency. The Division of Administrative Services supports DJJ through the services offered by the following five offices:

Fiscal Affairs Human Resources Information Technology Medicaid Administration Staff Development and Training Support Services

Fiscal Affairs

Fiscal Affairs processes all expense-related paperwork for DJJ, including payroll, and ensures that sufficient state-appropriated and/or grant funds are available for all agency expenditures. The staff also analyze the projected fiscal impact of new and existing agency budgets to ensure that projected revenues support the projected level of spending. The Purchasing section of Fiscal Affairs manages the purchasing of all materials and supplies for the agency within the requirements of the State Procurement Code. The Federal/Other Grants section monitors and prepares all reports for all grants and education funds. The Contracts section assists in the preparation of and monitors all contracts for the agency. The Accounts Receivable section prepares billings and processes all cash receipts and maintains the Juvenile Accounts. The Accounts Payable section pays all bills of the agency after determining the appropriateness of payment. The essential functions of the Office of Fiscal Affairs include:

• Accounts receivable
• Accounts payable
• Purchasing
• Budget management
• Accounts control/payroll
• Federal/other grants
• Contracts

Human Resources

Human Resources supports the human resource needs of approximately 1,700 permanent employees, advising them on issues regarding organization development and change; strategic planning; staff development, training, and recognition; and interagency communication. The Employment section of Human Resources supports agency recruiting and retention to develop a professional and stable workforce. The Classification, Compensation, and Records section ensures that the agency's position descriptions and employee compensations follow appropriate state guidelines. The Pay and Benefits section helps employees maintain their benefits. The essential functions of Human Resources include:

• Pay and benefits (payroll changes; medical and other insurance; leave administration; disability and workers' compensation; retirement)
• Employment (recruitment and retention; employee relations; employee assistance; employee discipline)
• Personnel actions (classification, compensation, and records; personnel authorizations and assignments; personnel records; performance evaluations)
  

Information Technology (IT)

Through its various support mechanisms, IT designs and develops DJJ's growing statewide network, inventories and installs all agency hardware and software, provides training and software support to all employees, and maintains approximately 50,000 active and inactive records. IT maintains all of DJJ's telephones, data communications lines, and statewide telephone systems. This office is also responsible for staffing the DJJ Help Desk, a technical support center. The essential functions of IT include:

• Networking and hardware support
• Training and software support
• Applications development and support
• Records management
• Telecommunications

Medicaid Administration

Medicaid Administration is responsible for ensuring that DJJ benefits to the greatest degree possible through participation in the Medicaid Program. The Office of Medicaid Administration is responsible for completing Medicaid applications for all juveniles placed in a Medicaid-enrolled DJJ alternative residential program and in private provider group homes. Targeted Case Management services are provided to juveniles who are in intake, on probation, or on parole with a full array of needed community services, including appropriate medical, social, educational, or other needed therapeutic services. The essential functions of Medicaid Administration include:

• Medical necessities
• Medicaid compliance
• Fiscal/billing
• Enrollment

Staff Development and Training

Staff Development and Training is responsible for assessing, identifying, planning, coordinating, implementing, and delivering agency training and development programs. The essential functions of SD&T include:

• New Employee Orientation
• Basic Training (for JCO's)
• Community Services Training (for community caseworkers)
• Group Homes Training
• Continuing Education
• Supervisory Block Training
• Distance Learning Activities and Education

Support Services

Support Services is responsible for:

• Fleet management and mail service--DJJ's fleet currently consists of over 200 state-owned and state-leased vehicles, ranging from sedans and vans to specialty maintenance vehicles such as a bucket truck and school buses. A daily courier service includes the pick-up and delivery of U.S. mail between DJJ's Columbia offices and the U.S. Post Office.
• Dietary services--Support services ensures that the nutritional needs of all of South Carolina's juveniles are met.
• Warehouse and laundry--The agency's central warehouse receives, stocks, and issues a wide array of general office supplies, janitorial supplies, clothing, hygiene, and canteen items, and the laundering of  juvenile clothing and bedding items (which is handled on-site with same-day service).
• Physical plant and maintenance--DJJ's Physical Plant provides 24-hour emergency callback service to address security, health, or safety issues that arise before or after normal working hours. Support Services is also responsible for preventative and normal maintenance for over 90 buildings on the Broad River Road property.

South Carolina Department of Juvenile Justice
4900 Broad River Road
Columbia SC, 29212-3552
Telephone: 803-896-9749

The South Carolina Department of Juvenile Justice does not discriminate in any programs or activities on the basis of race, color, national origin, sex, disability or age. THE FOLLOWING OFFICES HAVE BEEN DESIGNATED TO HANDLE INQUIRIES REGARDING THE NONDISCRIMINATON POLICIES: Title IX -- Inspector General's Office -- 803-896-9595 Title II & 504 -- Special Education Office -- 803-896-8484.