Accounts Payable:

Amounts owed on open account to private persons or organizations for goods and services furnished to a State agency. Accounts payable does not include amounts due to other funds of State government. See account 207, Due to Other Funds.

Undistributed Lump-Sum Deposits:

This account may be used only by lump-sum agencies. The account is credited when a lump-sum agency deposits cash with the State Treasurer, and is debited when the lump-sum agency submits detailed transaction data (primarily credits to revenue and asset accounts) to the Comptroller General's Office. The balance in this account MUST be zero at the end of each fiscal year.

Due to Other Funds:

Amounts owed to another fund in State government by this fund which are due within one year. These liabilities may arise either from goods or services rendered by other funds or from short-term loans made by other funds to this fund or as a result of interfund transfers.

Collections Made for Other Governments:

Amounts collected by the State on behalf of other governments. This is a liability account recording amounts owed to other governments.

Trust Liabilities:

This account may NOT be used by lump-sum agencies. Other agencies use this account to record liabilities associated with trust and agency funds (fund group 08 in STARS).

Taxes Collected in Advance:

This account currently may be used ONLY by the Department of Revenue and Taxation to record the prepayment of Individual Income Taxes.

Other Revenues Collected in Advance:

Revenues, other than taxes, collected before revenue-recognition criteria have been met. The purpose of this deferred revenue account is to record amounts for which asset-recognition criteria have been met, but for which revenue-recognition criteria have not yet been met. Under the modified accrual basis of accounting, such amounts are measurable but not yet available. When revenue-recognition criteria are met, this account should be debited and a revenue account should be credited.

Deposits:

Colleges and universities should use this account to record student breakage deposits or other deposits which must ordinarily be refunded to the depositor. This account may be used ONLY by lump-sum agencies at this time.

Other Liabilities:

Liabilities for which specific general ledger accounts have not been established. This account may also be used by lump-sum agencies as a temporary holding account for liabilities before submitting a journal voucher to distribute these amounts to the proper general ledger liability accounts.

Notes Payable:

A note payable is an unconditional written promise signed by a State agency to pay a certain sum in money on demand or at a fixed or determinable time either to the bearer or to the order of a person designated therein. Notes payable to other funds of State government should be recorded as Advances from Other Funds rather than as Notes Payable. See account 236, Advances From Other Funds.

Bonds Payable:

The face value of bonds which are not due within one year.

Advances from Other Funds:

Amounts owed to another fund of State government which are not due within one year. Amounts are generally posted to this account only when a long-term loan has been made to another fund.

APPROPRIATIONS:

The legal authorization granted by the State General Assembly to make expenditures and to incur obligations for specific purposes. This account is a budgetary general ledger account. Only the Comptroller General's Office is authorized to record, revise, or otherwise post entries to this account.

ENCUMBRANCES:

This budgetary general ledger account normally has a debit balance. It records commitments related to unperformed (executory) contracts for goods or services. Use of this account is optional in most cases at this time.

RESERVE FOR ENCUMBRANCES:

This budgetary fund balance account serves to segregate that portion of the budgetary fund balance which will be expended upon vendor performance. Use of encumbrance accounting is optional in most cases at this time.

APPROPRIATIONS TO BE CARRIED FORWARD:

This budgetary account segregates from the APPROPRIATIONS account those unexpended appropriation amounts allowed by law to be carried forward to the next fiscal year.

Employee Payroll Deductions:

This liability account is used by the Comptroller General's Office for amounts withheld from employee paychecks and owed to various agencies who provide employee benefits. This account may be used for the same purpose by lump-sum agencies.

Dual Employment and Payroll Clearing:

This liability account is used by the home employing agency in a dual-employment situation to record amounts owed to the employee for services rendered to the sec