Cash:

Cash in banks, or on deposit with an official or agent designated as custodian of cash and bank deposits.

Cash on Hand - Lump Sum:

Cash Lump Sum agencies have on hand.

Undistributed Lump-Sum Withdrawals:

This account may be used only by lump-sum agencies. It is debited when a lump-sum agency draws cash from the State Treasurer, and is credited when the lump-sum agency submits detailed transaction data (primarily debits to expenditure, asset, and liability accounts) to the Comptroller General's Office. The balance in this account MUST be zero at the end of each fiscal year.

IDT Receivables:

This account may be used only after the State's IDT pooling system is operational. Further instructions will be issued at that time.

Accounts Receivable:

Amounts owed on open account by private individuals or organizations for goods and services furnished by a State agency, but not including amounts due from other funds. See also account 131, Due from Other Funds.

Allowance for Uncollectible Accounts Receivable:

That portion of accounts receivable which it is estimated will never be collected. This contra-asset account normally has a credit balance.

Notes Receivable:

An unconditional written promise, signed by the maker, to pay a certain sum in money on demand or at a fixed or determinable future time to the State. Notes receivable from another fund of State government should be recorded as Due from Other Funds or as Advances to Other Funds. See accounts 131 and 133.

Allowance for Uncollectible Notes Receivable:

That portion of notes receivable which it is estimated will never be collected. This contra-asset account normally has a credit balance.

Due from Other Funds:

Amounts owed to this fund by another fund of State government which are due and payable within one year. These amounts may arise either from goods or services rendered to other funds, from short-term loans made to other funds, or from interfund transfers. Use account 133 for long-term loans.

Advances to Other Funds:

Amounts owed to this fund by another fund of State government which are NOT due within one year. Amounts are generally posted to this account only when a long-term loan has been made to another fund. For short-term loans, see account 131.

Inventory of Supplies:

Inventory of Stores for Resale:

Goods on hand for resale to others.

Investments:

Prepaid Items:

Charges entered in the accounts for benefits not yet received. Prepaid items are spread over a shorter period of time than deferred charges and are regularly recurring costs of operations. Examples include prepaid rent, prepaid interest, and unexpired insurance premiums. Examples of Deferred Charges include Deferred Engineering Development Expense and Deferred Charge for Unamortized Discounts on Bonds Sold. See accounts 156 and 157.

Deferred Engineering - Development Expense:

The cost of Enterprise Fund surveys or investigations to determine project feasibility. If a project proves to be feasible, the engineering development expense is capitalized as part of the project cost. If the project proves unfeasible, it is expensed.

Deferred Charge for Unamortized Discounts on Bonds Sold:

That portion of the excess of the face value of bonds over the amount received from their sale which remains to be amortized over the remaining life of the bonds.

Land:

State-owned land. Only lump-sum agencies may use this account at this time.

Buildings:

State-owned buildings including any permanent structures or improvements thereon. Only lump-sum agencies may use this account at this time. Also see account 163 for permanent improvements other than buildings.

Accumulated Depreciation - Buildings:

The accumulation of credits periodically posted to record the expiration of the estimated service life of buildings. This is a contra-asset account and normally has a credit balance. Lump-sum agencies may use this account if they choose to record depreciation of fixed assets. This account should NOT be used by lump-sum agencies at this time.