State law does not require encumbrance accounting. Accordingly, the State does not record encumbrances (except for some higher education institutions). The State currently maintains budgetary control for expenditures at the level of summary object category within each program of each organizational unit. Except for accounts of higher education institutions, STARS checks to be sure that an account has sufficient remaining appropriations before it will charge an expenditure to that account. Organizational units may request transfers of appropriations among object categories and/or among programs within the same budgetary fund. The Budget and Control Board has authority to approve these appropriation transfers within certain limits.
The initial budget appears in the annual Appropriation Act. The Budget and Control Board reduces the Budgetary General Fund's appropriations during the year if it anticipates a year-end operating deficit. Likewise, the State Board of Economic Advisors may approve revisions of estimated revenues of the Budgetary General Fund during the year. One such upward revision was approved in February 1997.
During 1996-97, the General Assembly passed a Supplemental Appropriations Act that added $148.696 million of additional appropriations to the Budgetary General Fund for the fiscal year ended June 30, 1997. Of this amount, $3.374 million was used to fund the General Reserve, and the remaining $145.322 million was appropriated and reserved as Appropriations to be Carried Forward to 1997-98.
State law specifies procedures for processing requested budget changes in Other Budgeted Funds and for permanent improvement projects.